Planning

Finding and Matching Tool

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Planning

11 Sep 2020 at 07:46

Market Engagement Notice
Summary of the contracting process

The UK Shared Business Services Limited is currently in the planning stage of a procurement process for a project titled "Finding and Matching Tool" within the Information Systems industry. This initiative is focused on enhancing the identification and matching of expert reviewers for grant applications, aiming to innovate the selection process with advanced technical capabilities. Key milestones include an engagement end date on 23rd September 2020, with an overall budget estimated at up to £120,000 per year. The tender is expected to launch in the fourth quarter of the financial year 2020/2021, though this timeline may be subject to adjustment.

This procurement presents significant opportunities for businesses specialising in software development, particularly those with expertise in tools for text analytics and reviewer matching systems. Organisations that can meet the requirements for either finding new reviewers or matching them based on application criteria will be well-positioned to compete. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, given the focus on innovative and potentially cost-effective solutions that can integrate with existing funding systems while ensuring compliance with GDPR regulations.

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Notice Information

Notice Title

Finding and Matching Tool

Notice Description

Objectives: a) Finding Tool: To enable the identification of new expert reviewers who might initially be unknown to UKRI to assess a relevant grant application, through external means i.e. the tool must be able to identify relevant key criteria (e.g. key words) within an application's text, and then search external data services for relevant reviewers depending on the identified criteria. It would be advantageous if the tool will be able to return suggested reviewers which cover the breadth of UKRI's applications i.e. individuals in industry as well as academia, as well as STEM and non-STEM reviewers. b) Matching Tool: The tool must be able to identify relevant key criteria (e.g. key words) within an application's text and then search within a predefined list of reviewers to find the individuals with the most suitable expertise for reviewing that application. The tool must be able to do this for one application, and for a large group of applications simultaneously. In addition, it would be an advantage if the tool could also carry out text analytics/matching to identify resubmissions, plagiarism, sub-optimal application quality, scope of application vs scope of funding opportunity and sub-optimal review quality. Note: We are looking for tools which can perform either a) or b), or a combination of both. Also note that the databases from which data will be drawn from will evolve and are not static. Summary of what you are looking to achieve from the sessions 1. Understand current tools available for the above objectives within the market 2. Understand any innovations/other functionality within this space to achieve the above objectives 3. Estimate the cost of the 'off the shelf' tools to inform future spend/procurement 4. Understand the technical integration feasibility of these types of tools with our funding system 5. Understand how current suppliers comply with GDPR requirements/regulations 6. Identification of any unfeasible requirements, or any new requirements Overall this will inform the suggested options for Reviewer Finding and Matching within UKRI. -Our budget is estimated as being up to PS120k per year -We are looking for a 2 + 1 term contract - This will be structured as an initial 2 year term with an option to extend for a further 12 months. Rough timeline for when the tender is due to launch is Financial year 20/21: Quarter 4 - However this date is subject to change. Please find attached two documents:- >The first one is a high level user needs document detailing what is required from the potential software >The second one includes the agenda and information around the supplier day and expressing an interest in attending

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a2783f51-6139-4882-918f-66c4f39d9df9
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48810000 - Information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20205 years ago
Submission Deadline
Not specified
Future Notice Date
23 Sep 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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