Planning

HMPO Scanning, Validation and Storage

HOME OFFICE

This public procurement record has 4 releases in its history.

Planning

23 Aug 2018 at 16:53

Market Engagement Notice
Planning

23 Aug 2018 at 16:43

Market Engagement Notice
Planning

23 Aug 2018 at 16:34

Market Engagement Notice
Planning

23 Aug 2018 at 16:28

Market Engagement Notice
Summary of the contracting process

The Home Office is currently in the planning stage of the procurement for the HMPO Scanning, Validation and Storage contract, which is aimed at supporting the transformation of Her Majesty’s Passport Office into a modern digital enterprise. This tender is connected to the electronic data management (EDM) industry and has an estimated contract value of £80 million over an initial term of five years, with options for extension. A Market Engagement Event is scheduled for 18 September 2018, and interested parties should submit all inquiries via the Authority's e-sourcing tool. It is important for potential bidders to note that a Non-Disclosure Agreement must be completed by 7 September 2018 to partake in the proceedings.

This procurement presents significant opportunities for businesses, particularly small and medium enterprises (SMEs), that specialise in data services, administration, and related electronic documentation workflows. Companies offering services in secure handling, documentation digitisation, cashiering, validation checks, and storage solutions would be well-suited to compete for this contract. By engaging in this tender, businesses can contribute to the digital transformation efforts of a major public entity while potentially securing a substantial and long-term revenue stream.

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Notice Information

Notice Title

HMPO Scanning, Validation and Storage

Notice Description

The primary objective of the proposed upcoming Home Office procurement is to support the transformation strategy of Her Majesty's Passport Office (HMPO) to become a modern digital business. The service will maintain business continuity of a range of existing back-office services, to support passport application processing; reducing and removing reliance on the current paper workflow; and removing geographical processing constraints. It is envisaged that the required services will include (but not be limited to), secure handling and digitisation of documentation, cashiering and payment processing, checking and validation of documentation, physical storage and retrieval of documentation and return of documentation to the applicant. The proposed length of the contract is a 5-year initial term, with options to extend with an estimated value of PS80m. A Market Engagement Event is currently targeted to be held on 18.9.2018. All enquiries should be submitted via The Authority's e-sourcing tool at: https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp. If you have not previously registered follow the link above and complete/submit the form you will then receive an email quoting your unique system username and password. These will enable you to access all the relevant documentation via the opportunities link on this page. If you need assistance with registration please contact Crown Commercial Services by-phone/email 0345 010 3503 supplier@crowncommercial.gov.uk . In addition, before you receive any further information or attend the event you will need to complete a Non-Disclosure Agreement (NDA) available through the e-sourcing tool. Please ensure that this is returned by 7th September latest. A Prior Information Notice Reference Number 2018/S 161-368374 is available on the Tenders Electronic Daily website at https://ted.europa.eu/TED/main/HomePage.do . Additional information: All enquiries should be submitted via The Authority's e-sourcing tool at: https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48613000 - Electronic data management (EDM)

72300000 - Data services

75100000 - Administration services

79820000 - Services related to printing

79900000 - Miscellaneous business and business-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20187 years ago
Submission Deadline
Not specified
Future Notice Date
18 Sep 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOME OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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