Tender

Floral Planting & Maintenance Contract 2026-2028

SEATON VALLEY COUNCIL

This public procurement record has 1 release in its history.

Tender

11 Dec 2025 at 16:41

Tender Notice
Summary of the contracting process

Seaton Valley Community Council is seeking bids for its Floral Planting & Maintenance Contract for the period 2026-2028, covering the villages of Seaton Delaval, Seghill, Seaton Sluice, New Hartley, and Holywell. The project falls under the horticultural and nursery products industry, with the main goal of transitioning to sustainable perennial planting and enhancing biodiversity. The procurement process is currently in the tender stage, with a submission deadline of 27 January 2026 at noon. The contract is valued between £100,000 and £120,000 and may be extended by up to 24 months depending on performance. Interested parties must submit their proposals through an open procedure, with further details and requirements provided in the tender documents.

This tender presents an excellent opportunity for horticultural businesses, particularly those with expertise in sustainable and ecological planting solutions. Small and medium enterprises (SMEs) are particularly encouraged to apply, as the evaluation criteria prioritize price, quality, environmental sustainability, and experience among others. Businesses that excel in communication, contract management, and safety compliance are well-suited to compete for this contract. The opportunity to work closely with Seaton Valley Community Council provides not only financial prospects but also a platform to showcase horticultural excellence in the community, potentially leading to further work and partnerships.

How relevant is this notice?

Notice Information

Notice Title

Floral Planting & Maintenance Contract 2026-2028

Notice Description

1. Summary Seaton Valley Community Council (SVCC) invites bids from suitably experienced horticultural contractors for the supply, installation and maintenance of floral planting schemes across the five villages of Seaton Delaval, Seghill, Seaton Sluice, New Hartley and Holywell. The contract supports the Council's strategic transition from annual bedding to sustainable perennial planting, together with wildflower areas and enhanced biodiversity. 2. Contract Term 1 April 2026 to 31 March 2028 Optional extension: Up to 24 months (performance-dependent, not guaranteed) 3. Estimated Value Estimated combined value for 2026-28: PS100,000-PS120,000. Non-binding expectation for Year 1: PS50,000-PS60,000. 4. Scope of Services Full details provided in the Specification and FAQs. Bidders may tender for the full contract or for any of the sub-lots outlined. Approximate quantities and descriptive locations are detailed in the Specification. 5. Evaluation Criteria Full detail s in Specification and Evaluation and Criteria Weightings. Bids will be evaluated on: * Price - 40% * Quality of Plants, Materials and Method - 20% * Environmental Sustainability - 12% * Design Approach - 10% * Experience and Capability - 8% * Maintenance Methodology - 5% * Communication and Contract Management - 3% * Safety and Compliance - 2% 6. Key Dates Tender published No later than 15 Dec 2025 Clarifications close 17 Jan 2026 (12:00 noon) Clarification responses issued 22 Jan Submission deadline 27 Jan (12:00 noon) Officer validation 28-31 Jan F&GP evaluation 12 Feb Full Council decision 11 March Award letters 16 March Mobilisation By 31 March Contract start 1 April 7. How to Apply Tenderers must submit: * Completed Submission Form (template provided) * Supporting documents as requested Email queries and submissions to: admin@seatonvalleycommunitycouncil.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-059f72eb-91d3-45af-a476-5387e14fa268
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/953c6c9a-e2f2-4a86-bdc4-fe5fac4a82e5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

03120000 - Horticultural and nursery products

77330000 - Floral-display services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20252 weeks ago
Submission Deadline
27 Jan 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SEATON VALLEY COUNCIL
Contact Name
Not specified
Contact Email
admin@seatonvalleycommunitycouncil.gov.uk
Contact Phone
01912379870

Buyer Location

Locality
WHITLEY BAY
Postcode
NE25 0DG
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC42 Northumberland
Delivery Location
Not specified
Local Authority
Northumberland
Electoral Ward
Seghill with Seaton Delaval
Westminster Constituency
Cramlington and Killingworth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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