Notice Information
Notice Title
HDC Civic Suite hardware Replacement, (Supply, Fitting and Maintenance)
Notice Description
The primary objective of this procurement is to update the current Audio Visual (AV) and Delegate Equipment in the Civic Suite which was initially acquired and set up in 2017. This equipment is end of life and has become out of support since March 2025. The AV setup is widely utilised for routine council and public meetings, and it's also available for use by external parties as a source of income. Adaptations are necessary to adapt the hardware to new requirements for engaging with the public in the aftermath of the Covid pandemic. The meeting room is a large split room that needs to functionally work as one large room or two separate rooms. Additionally, there are multiple problems with how the present system works that need to be addressed as a part of this contract. This also includes the maintenance of the room for the duration of the contract. This tendering process was run as a Further competition from the CCS RM6225. The contract has now been awarded to VP-AV ltd following a thorough evaluation, demo and moderation process. The contract is for 3 years commencing 17 October 2025 with a possibility to extend for further 2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-06567816-e319-44c8-9250-5a38fcb46f57
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/fce3b405-ccb3-4184-b8ce-98a958e7324f
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
51 - Installation services (except software)
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
51000000 - Installation services (except software)
Notice Value(s)
- Tender Value
- £150,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £206,659 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Nov 20253 months ago
- Submission Deadline
- 25 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Oct 20254 months ago
- Contract Period
- 16 Oct 2025 - 16 Oct 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAMBRIDGE CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- HUNTINGDON
- Postcode
- PE29 6YG
- Post Town
- Peterborough
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH4 Cambridgeshire and Peterborough
- Small Region (ITL 3)
- TLH42 Cambridgeshire CC
- Delivery Location
- Not specified
-
- Local Authority
- Huntingdonshire
- Electoral Ward
- Huntingdon North
- Westminster Constituency
- Huntingdon
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/fce3b405-ccb3-4184-b8ce-98a958e7324f
10th November 2025 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-06567816-e319-44c8-9250-5a38fcb46f57-2025-11-10T13:31:21Z",
"date": "2025-11-10T13:31:21Z",
"ocid": "ocds-b5fd17-06567816-e319-44c8-9250-5a38fcb46f57",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "CAMBDC001-DN777681-72675142",
"title": "HDC Civic Suite hardware Replacement, (Supply, Fitting and Maintenance)",
"description": "The primary objective of this procurement is to update the current Audio Visual (AV) and Delegate Equipment in the Civic Suite which was initially acquired and set up in 2017. This equipment is end of life and has become out of support since March 2025. The AV setup is widely utilised for routine council and public meetings, and it's also available for use by external parties as a source of income. Adaptations are necessary to adapt the hardware to new requirements for engaging with the public in the aftermath of the Covid pandemic. The meeting room is a large split room that needs to functionally work as one large room or two separate rooms. Additionally, there are multiple problems with how the present system works that need to be addressed as a part of this contract. This also includes the maintenance of the room for the duration of the contract. This tendering process was run as a Further competition from the CCS RM6225. The contract has now been awarded to VP-AV ltd following a thorough evaluation, demo and moderation process. The contract is for 3 years commencing 17 October 2025 with a possibility to extend for further 2 years.",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "30000000",
"description": "Office and computing machinery, equipment and supplies except furniture and software packages"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "51000000",
"description": "Installation services (except software)"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"countryName": "United Kingdom"
}
]
}
],
"value": {
"amount": 150000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"tenderPeriod": {
"endDate": "2025-08-25T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2025-10-17T00:00:00+01:00",
"endDate": "2028-10-16T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-CFS-306227",
"name": "Cambridge City Council",
"identifier": {
"legalName": "Cambridge City Council"
},
"address": {
"streetAddress": "Huntingdon District Council, Eastfield House, 5 Latham Road",
"locality": "Huntingdon",
"postalCode": "PE29 6YG",
"countryName": "England"
},
"contactPoint": {
"name": "Taiwo Muraina-Akinboade",
"email": "procurement@huntingdonshire.gov.uk",
"telephone": "+44 1480"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-327307",
"name": "VP-AV Limited",
"identifier": {
"legalName": "VP-AV Limited"
},
"address": {
"streetAddress": "Innovation House, Hopkinson Way, Andover SP10 3UR"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-306227",
"name": "Cambridge City Council"
},
"awards": [
{
"id": "ocds-b5fd17-06567816-e319-44c8-9250-5a38fcb46f57-1",
"status": "active",
"date": "2025-10-06T00:00:00+01:00",
"datePublished": "2025-11-10T13:31:21Z",
"value": {
"amount": 206659,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-327307",
"name": "VP-AV Limited"
}
],
"contractPeriod": {
"startDate": "2025-10-17T00:00:00+01:00",
"endDate": "2028-10-16T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/fce3b405-ccb3-4184-b8ce-98a958e7324f",
"datePublished": "2025-11-10T13:31:21Z",
"format": "text/html",
"language": "en"
}
]
}
]
}