Tender

PI1300739 - Bicameral Stock Control and Purchasing System

PARLIAMENT UK

This public procurement record has 2 releases in its history.

TenderAmendment

20 Apr 2017 at 07:11

Tender Notice
Tender

13 Jan 2017 at 11:54

Tender Notice
Summary of the contracting process

The Houses of Parliament, serving both the House of Lords and the House of Commons, are inviting tenders for a Bicameral Stock Control and Purchasing System aimed at enhancing value for money in catering services through efficient inventory management. This procurement process is currently at the planning stage, with a deadline for expressions of interest set for 10:00 hours UK time on Monday, 20th February 2017. The tender period concludes on 19th May 2017, with the contract expected to commence by 18th July 2017 and extend for a duration of five years. This initiative is classified under stock-control services and will cover approximately 30 venues across the Parliamentary Estate in London, including the Palace of Westminster, with a total expected contract value of £230,000.

This project presents a significant opportunity for businesses specialising in stock control and purchasing systems, particularly those with proven experience in catering or related services. Companies that can provide a commercial 'off-the-shelf' solution integrated with existing systems, and those offering robust reporting tools, are encouraged to participate. Given the scale and complexity of the operations within the Houses of Parliament, suppliers familiar with cloud-based solutions and mobile accessibility will be particularly well-suited to compete for this contract, thereby facilitating growth in the competitive public procurement marketplace.

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Notice Information

Notice Title

PI1300739 - Bicameral Stock Control and Purchasing System

Notice Description

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this Invitation to Tender (ITT) and the various requirements documents. The Houses of Parliament is looking to award a new contract on behalf of the House of Lords Catering & Retail Service and the House Commons Catering Service for a Bicameral Stock Control & Purchasing System. This is to meet the corporate objective of both Houses of Parliament for providing value for money in the delivery of their catering services, through effective and efficient inventory management. Each House is a legal entity in its own right and outlets are owned by one or the other House, not jointly. Revenue for both House of Commons' and House of Lords' operations is forecast to be over ?13 million in the financial year 2016/17, with total annual covers/transactions estimated at over 1.5 million. In total, the two organisations employ around 400 staff. The stock control and purchasing system will be expected to serve the operational requirements of over 30 venues within five separate sites across the Parliamentary Estate, including the Palace of Westminster. There is some commonality between the catering ICT systems currently in use in both houses. In the case of Electronic Point of Sale (EPOS) this is Micros 3700 RES 5.4 and Artifax Event 4.2.0.21 for Banqueting and Events Management. There is currently no common stock management and purchasing system, and the Houses of Parliament is therefore seeking a solution that serves the catering departments in both Houses. Any solution should provide integration with the current EPOS and financial systems. Currently the catering department in the House of Commons uses Check SCM 3.5 as a Stock Management tool for stock control and purchasing. The House of Lords catering department does not have any Stock Management system for managing food and all processes are manual using spreadsheets. Beverages and souvenirs are managed using Micros Material control. o Each House has its own finance system (Agresso) using different cost centre and General Ledger code structures. o We are seeking a solution that can integrate with the existing EPOS and Events Management systems as well as interfacing with each houses finance system. o We are seeking a system that will support both catering departments. In view of the above arrangements, the Houses of Parliament is flexible regarding your proposal; whether this is through two instances of the same system with the ability to be merged at a later stage, or one system to be used by both organisations. The Authority is seeking a commercial 'off-the shelf' (COTS) solution; a bespoke solution would not meet the Houses of Parliament's ICT strategic goals. Any added development required to meet the requirements in the ITT should be offered as part of the standard produ... Additional information: The Houses of Parliament wish to give notice of a potential contract opportunity on behalf of their respective Catering Departments for a Bicameral Stock Control & Purchasing System. This is to meet the corporate objective of both Houses (Commons and Lords) for providing value for money in the delivery of their catering services through effective and efficient inventory management. Each House is a separate entity in its own right and outlets are owned by one or the other House, not jointly. If you are interested in this potential opportunity and would like to be kept informed, please submit your expression of interest via our In-Tend procurement portal (https://in-tendhost.co.uk/parliamentuk/aspx/Home) by responding to this Prior Information Notice (listed within Tenders > Current). Please note this is a Prior Information Notice and there are no tender documents to download or submit at this stage. However, prospective suppliers are invited to complete and return the market research questionnaire which is available to download via the In-Tend procurement portal, and return by the stated deadline. Please note that the deadline for expressions of interest is 10:00 hours UK time on Monday 20th of February 2017. Is a Recurrent Procurement Type? : No The Invitation to Tender (ITT) documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference PI1300739 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. The deadline for clarification questions relating to the ITT is 15:00 hours UK time on Wednesday 3rd of May 2017. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 11:30 hours UK time on Friday 19th of May 2017. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0672085d-a6c1-4b8c-becb-ca2997eeb6ca
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f96c9abe-ded0-41fa-b3dd-d972032c43a4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55520000 - Catering services

79211120 - Sales and purchases recording services

79991000 - Stock-control services

Notice Value(s)

Tender Value
£230,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Apr 20178 years ago
Submission Deadline
19 May 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Jul 2017 - 19 Jul 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PARLIAMENT UK
Contact Name
Parliamentary Procurement & Commercial Service
Contact Email
ppcs@parliament.uk
Contact Phone
02072191600

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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