Award

Provision of a Venue Hire for Cohort Launches

LONDON & PARTNERS LIMITED

This public procurement record has 2 releases in its history.

Award

23 Sep 2021 at 14:36

Award Notice
Tender

03 Jun 2021 at 11:20

Tender Notice
Summary of the contracting process

The procurement process is led by London & Partners Limited, which is seeking venue hire for the "Mayor's International Business Programme" (MIBP) and the "Business Growth Programme" (BGP). The title of the tender is "Provision of a Venue Hire for Cohort Launches," classified under event services. The tender is currently in the Award stage, having been published on 3 June 2021, with an end date for tender submissions set for 2 July 2021. The contract period is from 1 August 2021 to 1 August 2022, and the estimated value is £80,000, with services required in Central London (preferably zone one).

This opportunity could significantly benefit event management companies and venues that are capable of meeting specific requirements, including being Covid secure and having the ability to host hybrid events. Prospective suppliers should be able to provide in-house catering, state-of-the-art AV equipment, and suitable space for at least 120 attendees. The tender is particularly well suited to SMEs looking to increase their visibility within the business community, especially those aligned with government initiatives focusing on sustainability and inclusivity.

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Notice Information

Notice Title

Provision of a Venue Hire for Cohort Launches

Notice Description

Venue Hire for MIBP/BGP Cohort Launches The work will be funded by our ERDF programme. London & Partners has gained funding for PS3,946,913 from European Regional Development Fund programme (ERDF) to deliver the "Mayor's International Business Programme" (MIBP). London & Partners also received funding for PS3,070,952 from ERDF to deliver the "Business Growth Programme" (BGP). Historically all events organised by MIBP & BGP have been procured using the 3 quotes process, as per the ERDF and Public Contract Regulations (PCR). This option allows MIBP/BGP to be fluid and dynamic and find venues which match the event narratives and the capacity requirements. However, in order to comply with the aggregation rule of the PCR we are now seeking to place a longer contract with a venue to host multiple events. Venues with the following requirements: Covid Secure Space wise capacity - 120 in table format plus break out space allowing for social distancing in compliance with Government guidelines Room which accommodates and supports presentations and video Layout that is conducive to the event delivery. I.e capacity of 120 seated in roundtable format. AV: We require staging, lectern, panel, microphones, surround sounds, projectors and screen. We also require capacity to run hybrid event technology. In-house catering offering business professional breakfast and lunch options Dates available in September 2021, October 2021, January 2022, April 2022 Cloakroom Fully accessible A central London and good connected location (preferably zone one) in keeping with L&P brand No basement Prestige of the venue We would consider hotel and conference spaces Available during business hours Private space Factors that associate the venue with the business community Ideally within 7 minutes' walk of a station Round tables Secure venue as it will host the Mayor of London and/or Deputy Mayor Brand piece - alignment with the Mayor's philosophy and commitments to sustainability and inclusivity. Option to be able to deliver and store boxes, collateral and banners overnight Critical Success Factors Capacity Location Brand alignment to our value and purpose of the event Value for Money -In house caters -Have equipment, staging, delegate rate (package per delegate) Minimum Capacity Location Brand alignment to our value and purpose of the event Budget Preferable Tues to Thursday for event Option to have 2 events within the same week Additional requirement is a site visit to check the brand requirement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-06edc159-3cc0-4042-9971-2bc9ee008d26
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/93867ca3-ebf6-4500-80f5-eff244221258
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
£50,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20214 years ago
Submission Deadline
2 Jul 2021Expired
Future Notice Date
Not specified
Award Date
31 Jul 20214 years ago
Contract Period
2 Aug 2021 - 1 Aug 2022 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON & PARTNERS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

TOBACCO DOCK

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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