Tender

Grounds and Facilities Maintenance Services (Planned Works) 2025

WEMBURY PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Aug 2025 at 10:11

Tender Notice
Summary of the contracting process

Wembury Parish Council has issued a tender for "Grounds and Facilities Maintenance Services (Planned Works) 2025," targeting the maintenance and repair of public spaces and recreational areas within the parish, located in the South West of the United Kingdom. This open procurement process, which follows an "open procedure (below threshold)," seeks qualified contractors to engage in various maintenance tasks, including play equipment repairs, drainage works, and other infrastructure upkeep. The procurement is currently in the tender stage, with important dates including the tender submission deadline of 8th September 2025 and the contract start date set for 1st October 2025. The contract spans three years, carrying a fixed rate for the term and involves annual performance reviews.

This tender presents significant opportunities for businesses specialising in grounds maintenance and repair services, particularly those with expertise in sports facility upkeep, drainage works, and infrastructure maintenance. Small and medium-sized enterprises (SMEs) are especially encouraged to apply. The scope of work involved offers a stable, long-term contract that can bolster a business's portfolio and provide a steady workflow over the three-year duration. The project will allow businesses to demonstrate their capabilities in maintaining and improving community spaces, thereby expanding their reach and enhancing their reputation in the public sector. Potential contractors should have experience with hands-on repair and maintenance tasks and the ability to engage with the parish council to address ad hoc maintenance needs effectively.

How relevant is this notice?

Notice Information

Notice Title

Grounds and Facilities Maintenance Services (Planned Works) 2025

Notice Description

Wembury Parish Council is seeking tenders from qualified and experienced contractors for the provision of grounds and facilities maintenance services across the parish. This contract involves the repair and upkeep of public spaces, recreational areas, and infrastructure on Council-owned property. Scope of Work: The successful contractor will be responsible for the following: 1. Repairs to Play Equipment * Conduct weekly inspections and undertake repairs to play equipment, including the play park, skate park, and MUGA (Multi-Use Games Area), as well as any other items installed by Wembury Parish Council on its grounds. 2. Tennis Courts Maintenance and Repairs * Regular maintenance and repairs to the parish's tennis courts to ensure they remain in good working condition. 3. Waste Removal * Removal of any waste created by maintenance works and other activities as required. 4. Pathway Repair * Where possible, carry out repairs to road or path defects on Parish Council property and grounds. 5. Notice Board Maintenance * Perform maintenance on notice boards twice a year, ensuring they are clean, functional, and in good repair. 6. Clearing Road Drains * Clear two road drains on Wembury Road on a monthly basis from October to April, and at other times as necessary to ensure proper drainage. 7. Bus Stop & Bench Checks * Check the condition of bus stops and benches every six months, reporting any damage or maintenance issues to Wembury Parish Council. 8. Other Agreed Works * Carry out additional works mutually agreed upon by both the contractor and Wembury Parish Council. Contract Duration: Start Date: 1st October 2025 Duration: 3 years Rate: Fixed for the entire term of the contract Performance Reviews: Conducted annually. The Council reserves the right to terminate with 4 weeks' notice for unsatisfactory performance. Hours: 18 per month Please submit your tender application to rfo@wemburyparishcouncil.gov.uk or send by post to 12 Pellew Place, PL2 1EQ by 8th September 2025. For further information or to request the full tender documentation, please contact rfo@wemburyparishcouncil.gov.uk. Wembury Parish Council looks forward to receiving your tender and working together to maintain the quality and safety of our community spaces.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-07acaedd-39f1-4ca3-848a-f44747581113
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f84f757f-1ebd-4444-9910-875510d0844c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45212290 - Repair and maintenance work in connection with sports facilities

45232452 - Drainage works

45233252 - Surface work for streets

45233253 - Surface work for footpaths

45233270 - Parking-lot-surface painting work

50870000 - Repair and maintenance services of playground equipment

Notice Value(s)

Tender Value
£1,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20253 months ago
Submission Deadline
8 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEMBURY PARISH COUNCIL
Contact Name
Laura Kearney
Contact Email
rfo@wemburyparishcouncil.gov.uk
Contact Phone
01752393420

Buyer Location

Locality
PLYMOUTH
Postcode
PL2 1EQ
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
Devonport
Westminster Constituency
Plymouth Sutton and Devonport

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-07acaedd-39f1-4ca3-848a-f44747581113-2025-08-12T11:11:57+01:00",
    "date": "2025-08-12T11:11:57+01:00",
    "ocid": "ocds-b5fd17-07acaedd-39f1-4ca3-848a-f44747581113",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "Grounds and Facilities Maintenance Services (Planned Works) 2025",
        "title": "Grounds and Facilities Maintenance Services (Planned Works) 2025",
        "description": "Wembury Parish Council is seeking tenders from qualified and experienced contractors for the provision of grounds and facilities maintenance services across the parish. This contract involves the repair and upkeep of public spaces, recreational areas, and infrastructure on Council-owned property. Scope of Work: The successful contractor will be responsible for the following: 1. Repairs to Play Equipment * Conduct weekly inspections and undertake repairs to play equipment, including the play park, skate park, and MUGA (Multi-Use Games Area), as well as any other items installed by Wembury Parish Council on its grounds. 2. Tennis Courts Maintenance and Repairs * Regular maintenance and repairs to the parish's tennis courts to ensure they remain in good working condition. 3. Waste Removal * Removal of any waste created by maintenance works and other activities as required. 4. Pathway Repair * Where possible, carry out repairs to road or path defects on Parish Council property and grounds. 5. Notice Board Maintenance * Perform maintenance on notice boards twice a year, ensuring they are clean, functional, and in good repair. 6. Clearing Road Drains * Clear two road drains on Wembury Road on a monthly basis from October to April, and at other times as necessary to ensure proper drainage. 7. Bus Stop & Bench Checks * Check the condition of bus stops and benches every six months, reporting any damage or maintenance issues to Wembury Parish Council. 8. Other Agreed Works * Carry out additional works mutually agreed upon by both the contractor and Wembury Parish Council. Contract Duration: Start Date: 1st October 2025 Duration: 3 years Rate: Fixed for the entire term of the contract Performance Reviews: Conducted annually. The Council reserves the right to terminate with 4 weeks' notice for unsatisfactory performance. Hours: 18 per month Please submit your tender application to rfo@wemburyparishcouncil.gov.uk or send by post to 12 Pellew Place, PL2 1EQ by 8th September 2025. For further information or to request the full tender documentation, please contact rfo@wemburyparishcouncil.gov.uk. Wembury Parish Council looks forward to receiving your tender and working together to maintain the quality and safety of our community spaces.",
        "datePublished": "2025-08-12T11:11:57+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "45212290",
            "description": "Repair and maintenance work in connection with sports facilities"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "45232452",
                "description": "Drainage works"
            },
            {
                "scheme": "CPV",
                "id": "45233252",
                "description": "Surface work for streets"
            },
            {
                "scheme": "CPV",
                "id": "45233253",
                "description": "Surface work for footpaths"
            },
            {
                "scheme": "CPV",
                "id": "45233270",
                "description": "Parking-lot-surface painting work"
            },
            {
                "scheme": "CPV",
                "id": "50870000",
                "description": "Repair and maintenance services of playground equipment"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2025-09-08T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-10-01T00:00:00+01:00",
            "endDate": "2028-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f84f757f-1ebd-4444-9910-875510d0844c",
                "datePublished": "2025-08-12T11:11:57+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d7b1249f-8f9b-4efc-bd4d-099b40820bc1",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/S24w6J27",
            "name": "Wembury Parish Council",
            "identifier": {
                "legalName": "Wembury Parish Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/S24w6J27"
            },
            "address": {
                "streetAddress": "12 Pellew Place",
                "locality": "Plymouth",
                "postalCode": "PL2 1EQ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Laura Kearney",
                "email": "rfo@wemburyparishcouncil.gov.uk",
                "telephone": "01752393420"
            },
            "details": {
                "url": "https://wemburyparishcouncil.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/S24w6J27",
        "name": "Wembury Parish Council"
    }
}