Award

Valentines High School - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

19 Sep 2019 at 16:52

Award Notice
Tender

31 Jan 2019 at 12:32

Tender Notice
Summary of the contracting process

The procurement contract for cleaning services at Valentines High School is managed by The Litmus Partnership Ltd and is categorised under school cleaning services. This selective procurement process follows a restricted procedure and has a contract duration of 36 months, commencing from August 1, 2019, and expiring on July 31, 2022. Interested suppliers must have submitted their Selection Questionnaire by March 4, 2019, noon. The total value of the contract is £468,000, with fixed pricing arranged on a monthly invoicing basis, promoting cost-effectiveness for the school community located in Ilford, England.

This tender presents significant business growth opportunities for cleaning service providers, particularly small and medium-sized enterprises (SMEs) that specialise in educational facility services. Companies capable of demonstrating proactive management and a commitment to maintaining a clean and conducive learning environment would be particularly well-suited to compete for this contract. The requirement for a consistent delivery of scheduled cleaning hours and the option to submit variant bids further enhance competition, allowing suppliers to showcase innovative solutions tailored to the school's needs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Valentines High School - Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services at Valentines High School. Client objectives: 1) The client is looking for a fixed price contract cost to the school; 2) The client is now seeking proposals for maintain and improve the cleaning services while remaining cost-effective and affective for the entire school community; 3) There are currently approximately 1300 students and 150 teaching and support staff within the school; 4) The contract being tendered is for 36 months in duration from August 2019 until July 2022. The contract is fixed price with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for, a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a clean school that is fit-for-purpose and that the supplier is proactive in the management of the contract. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/valentines_high_school The closing date for receipt of the Selection Questionnaire is 4.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-07e6290d-b4b0-48fe-8045-96c4a34e472d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/36afba37-e375-4538-b7ab-75957b995861
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£468,000 £100K-£500K
Lots Value
Not specified
Awards Value
£490,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Sep 20196 years ago
Submission Deadline
4 Mar 2019Expired
Future Notice Date
Not specified
Award Date
8 Jul 20196 years ago
Contract Period
31 Jul 2019 - 31 Jul 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ILFORD
Postcode
IG2 6HX
Post Town
Ilford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Redbridge
Electoral Ward
Valentines
Westminster Constituency
Ilford North

Supplier Information

Number of Suppliers
1
Supplier Name

TOWN AND COUNTRY CLEANERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-07e6290d-b4b0-48fe-8045-96c4a34e472d-2019-09-19T17:52:03+01:00",
    "date": "2019-09-19T17:52:03+01:00",
    "ocid": "ocds-b5fd17-07e6290d-b4b0-48fe-8045-96c4a34e472d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2019/S 169-413586",
        "title": "Valentines High School - Tender for Cleaning Services",
        "description": "The successful supplier will be required to provide cleaning services at Valentines High School. Client objectives: 1) The client is looking for a fixed price contract cost to the school; 2) The client is now seeking proposals for maintain and improve the cleaning services while remaining cost-effective and affective for the entire school community; 3) There are currently approximately 1300 students and 150 teaching and support staff within the school; 4) The contract being tendered is for 36 months in duration from August 2019 until July 2022. The contract is fixed price with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for, a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a clean school that is fit-for-purpose and that the supplier is proactive in the management of the contract. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/valentines_high_school The closing date for receipt of the Selection Questionnaire is 4.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2019-01-31T12:32:49Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "IG2 6HX"
                    },
                    {
                        "postalCode": "IG2 6HX"
                    }
                ]
            }
        ],
        "value": {
            "amount": 468000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2019-03-04T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-08-01T00:00:00+01:00",
            "endDate": "2022-07-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/069168ee-82c2-4479-a3b4-17e63b04294c",
                "datePublished": "2019-01-31T12:32:49Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "SQ Documentation ~ Valentines High School",
                "url": "http://www.litmuspartnership.co.uk/project/valentines_high_school"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "Valentines High School, Cranbrook Road, Gants Hill",
                "locality": "Ilford",
                "postalCode": "IG2 6HX",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "details": {
                "url": "https://www.valentines-sch.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-118655",
            "name": "Town and Country Cleaners Ltd",
            "identifier": {
                "legalName": "Town and Country Cleaners Ltd"
            },
            "address": {
                "streetAddress": "Canterbury United Kingdom"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-07e6290d-b4b0-48fe-8045-96c4a34e472d-1",
            "status": "active",
            "date": "2019-07-09T00:00:00+01:00",
            "datePublished": "2019-09-19T17:52:03+01:00",
            "value": {
                "amount": 490000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-118655",
                    "name": "Town and Country Cleaners Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-08-01T00:00:00+01:00",
                "endDate": "2022-07-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/36afba37-e375-4538-b7ab-75957b995861",
                    "datePublished": "2019-09-19T17:52:03+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "SQ Documentation ~ Valentines High School",
                    "url": "http://www.litmuspartnership.co.uk/project/valentines_high_school"
                }
            ]
        }
    ]
}