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Provision of Cleaning Services to the Council

Epping Forest District Council

This public procurement record has 2 releases in its history.

Award

15 Oct 2026 at 15:49

Award Notice
Award

01 Feb 2022 at 10:48

Award Notice
Summary of the contracting process

Epping Forest District Council procured cleaning services for its council operations. The requirement is described as the final-year extension of an existing cleaning contract, rather than a new, separately detailed service specification. Delivery is associated with postcode CM16 4BZ in Epping, Essex. The work falls within the cleaning services category (CPV 90910000). The selected supplier was The PCS Group Limited, which had also received an earlier award under this contracting process. This is a council cleaning requirement, so it is relevant to commercial cleaning providers able to service the council’s delivery location and take on the specified continuation of its existing service.

The procurement is complete and was awarded to The PCS Group Limited. The latest award was made on 15 January 2026, for £155,410.46, with a contract period from 1 February 2026 to 31 January 2027. The procurement is described as a call-off from the Everything FM framework, using a selective procedure. The process was presented as a final-year extension to the existing cleaning contract; a previous active award to the same supplier was dated 1 November 2021, valued at £133,953.95, for a period from 1 February 2022 to 31 January 2023. The council marked the requirement suitable for small and medium-sized enterprises. No lot breakdown or evaluation criteria are recorded in the procurement data.

For cleaning contractors, this award is evidence that Epping Forest District Council has bought ongoing cleaning services through a framework call-off and continued an existing contract into a further year. A credible competitor for a future requirement of this kind would need to demonstrate the operational capacity to deliver reliable council cleaning at the Epping-area location, together with the ability to work within the relevant framework route. The council marked the requirement as suitable for SMEs, indicating that smaller cleaning businesses may be relevant competitors. The selected supplier’s repeated awards show that continuity in delivering the service is commercially significant for this buyer. Providers with a track record of comparable public-sector cleaning and the resources to sustain the service would be well placed to compete when this requirement returns to market.»}

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Notice Information

Notice Title

Provision of Cleaning Services to the Council

Notice Description

3505D is the final year extension of the contract to appoint a Supplier for the provision of Cleaning Services to the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-087c9220-f2b0-4c90-8d21-2f3b4386a7c3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a06fc06f-ee65-49d7-a260-5e7b11631f78
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£155,410 £100K-£500K
Lots Value
Not specified
Awards Value
£289,363 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

PCS Group

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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