Award

The de Ferrers Academy ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 3 releases in its history.

Award

23 Aug 2017 at 14:41

Award Notice
TenderAmendment

11 Apr 2017 at 08:21

Tender Notice
Tender

11 Apr 2017 at 08:21

Tender Notice
Summary of the contracting process

The de Ferrers Academy is seeking bids for a three-year contract for cleaning services, starting from 1st September 2017 until 31st August 2020, with the possibility of a two-year extension. The academy, located in Burton-on-Trent, serves over 2,100 students aged 11 to 18. This selective tender is directed towards suppliers who can demonstrate innovation and high-quality service standards, with submissions required by 12th May 2017, 12:00 PM. The potential contract value is approximately £247,000 plus VAT, focusing on maintaining cleanliness and compliance with service standards.

This procurement opportunity is particularly suitable for cleaning service providers that can offer innovative cleaning equipment and methods, ideally those who meet BICSc standards. Businesses specialising in services that enhance learning environments and contribute to an elevated level of cleanliness will find this tender a prime opportunity to grow. The emphasis on a proactive contract management approach also indicates that businesses with strong operational capabilities are likely to be preferred, making this an attractive prospect for established contractors in the sector.

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Notice Information

Notice Title

The de Ferrers Academy ~ Tender for Cleaning Services.

Notice Description

Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers became the first school of The de Ferrers Trust (a Multi Academy Trust). There are over 2 100 students on roll, including an expanding Sixth Form of 360 and each Year 7 entry since 1985 has been oversubscribed. The two campuses are less than 1 kilometre apart and the Academy day is punctuated by breaks, which allow time for travel between sites. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for The de Ferrers Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.8.2017 until 31.8.2020, with the option to extend the contract term for a further 2 years and will be fixed price in nature, with the Supplier invoicing the Client for 1/12th of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current cleaning contract is circa 247 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including wash-room services circa 3 490 GBP, window cleaning twice per annum circa 1 800 GBP and waste collection, including skips circa 23 000 GBP. Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The Client's objectives: - To build upon the standards of cleanliness within the Academy; - To receive a service that complies with the service standards; - To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce; - To generate an improved learning environment for all students, within the Academy; - To receive pro-active management support for the cleaning staff; - To hold regular review meetings with the successful Supplier; - To achieve overall value for money. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/the_de_ferrers_academy The closing date for receipt of the Selection Questionnaire is 12.5.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a282e19-e5ce-4044-926f-acebc9cc7452
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/adddef52-dd49-41d1-96ba-12001923fb55
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,375,000 £1M-£10M
Lots Value
Not specified
Awards Value
£921,287 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20178 years ago
Submission Deadline
12 May 2017Expired
Future Notice Date
Not specified
Award Date
23 Jul 20178 years ago
Contract Period
31 Aug 2017 - 31 Aug 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE13 0LL
Post Town
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
East Staffordshire
Electoral Ward
Horninglow & Outwoods
Westminster Constituency
Burton and Uttoxeter

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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