Tender

Resource Management System

BUCKINGHAMSHIRE FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Tender

04 Sep 2017 at 17:11

Tender Notice
Summary of the contracting process

The Buckinghamshire Fire & Rescue Service is seeking tenders for a Resource Management System to enhance operational efficiency and flexibility in staffing. This procurement falls under the open method and has been classified in the services category, specifically for industry-specific software packages. The tender period concludes on 4th October 2017, with the contract expected to run for four years starting from 1st November 2017, and may be extended for one additional year. The service is located in Aylesbury, England, where interested parties must register to access the tender documents.

This tender offers significant opportunities for SMEs and larger firms specialising in scheduling and productivity software, as well as database and information systems. Suitable candidates will have experience in developing flexible rostering solutions that can accommodate the unique needs of emergency services. Companies that can provide mobile-accessible systems with robust security features to manage sensitive operational data effectively would be particularly well-positioned to compete successfully in this procurement process.

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Notice Information

Notice Title

Resource Management System

Notice Description

Buckinghamshire & Milton Keynes Fire Authority (BMKFA) wish to let a contract on behalf of Buckinghamshire Fire and Rescue Service (BFRS) for a Resource Management System. The duration of the contract will be four years with a potential extension of one year. Background Information Buckinghamshire & Milton Keynes Fire Authority (BMKFA) use a rostering system for operational employees. As part of the ongoing government austerity plan it is necessary for the fire service to deliver efficiencies through the use of more flexible staffing models. The current rostering system has limitations that prevent us moving forward as flexibly as we require so Buckinghamshire Fire and Rescue Service is now looking to replace this system. A significant change to the way in which we are delivering our service is that we never plan to have more employees rostered on duty than are needed to crew all of our fire appliances. This is known as our Optimum Crewing Level (OCL). Other fire and rescue services (FRS) may term this as minimum crewing. Our managers are expected to plan leave, training and other absences to achieve their OCL at all times. When unplanned sickness or other absences occur we will communicate the opportunity for off duty employees to undertake additional shifts. These additional shifts will be used to provide resilience to our operational delivery. The ability to communicate OCL shortfalls and additional shift opportunities, to our workforce, will form a key component in the IT solution we are seeking. In addition to working the traditional 2-2-4 shift pattern, the Resource Management system should allow employees the flexibility to 'self-manage' their roster commitments, by allowing them to 'advertise' or exchange rostered shifts, with other employees. More details can be provided to understand OCL, however, features that specifically help to streamline this area are of paramount importance to BMKFA. The purpose of this document is to provide the necessary detail so a Resource Management system can be procured. Any new system will need to demonstrate that all existing shifts can be managed, and also show flexibility. It will be accessed via mobile devices, and have design flexibility around any future requirements inc. Technology proofing. It should be noted that BMKFA use the information held in the Resource Management system to make decisions about the provision of emergency services and as such this information needs to be securely accessible to other downstream systems. Additional information: You will need to be registered and signed into https://in-tendhost.co.uk/rbfrs-bmkfrs/aspx/Home to be able to access the tender documents, questions and to submit your tender to us before the deadline.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c3d067e1-f326-4666-9937-70ef1eb72272
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48330000 - Scheduling and productivity software package

48400000 - Business transaction and personal business software package

48610000 - Database systems

48800000 - Information systems and servers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20178 years ago
Submission Deadline
4 Oct 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2017 - 31 Oct 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE FIRE & RESCUE SERVICE
Contact Name
Jarvis Osborne
Contact Email
procurement@bucksfire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1BD
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
Not specified
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury East
Westminster Constituency
Aylesbury

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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