Planning

Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)

DEFRA NETWORK ETENDERING PORTAL

This public procurement record has 2 releases in its history.

Planning

06 Mar 2020 at 11:25

Market Engagement Notice
Planning

06 Mar 2020 at 10:17

Market Engagement Notice
Summary of the contracting process

The Defra Network eTendering Portal is currently in the planning stage for the tender titled "Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation". This project aims to enhance the ability to measure space occupancy and utilisation across various Defra buildings in London. Interested suppliers are invited to engage in discussions at a meeting scheduled for 18th March 2020, with an engagement end date of 17th March 2020. The procurement process utilizes an open tender method and focuses on the industry category of Office and computing machinery, equipment and supplies.

This tender presents significant opportunities for businesses specialising in software-driven technology and data analytics, particularly those capable of providing solutions for real-time occupancy and utilisation reporting. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that can showcase innovative approaches to managing office space effectively and can demonstrate versatility in meeting diverse client needs are well-suited to compete in this procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)

Notice Description

Defra would like to invite suppliers to a meeting on 18th March 2020 in Central London to discuss their plans to run an Occupancy project in some of their buildings. The aim of this is to ensure that our forthcoming tender is aligned to the market and has realistic expectations. Defra (Department for Environment, Food and Rural Affairs) is seeking a means to more accurately calculate space occupancy and utilisation to ensure we do not breach fire or welfare regulations whilst striving to accommodate all our customers. In order to do this accurately we must understand the number of people in an office at a given period of time (occupancy) as well as how often the office is used, by whom and for what purpose (utilisation). Knowing both metrics is critical to assure accuracy in forecasting space required to support our customers; budgeting; and future opportunities to cut costs, services etc. Historically we have utilised contractors to manually record utilisation of a building, marking down attendance, counting heads, noting what people are doing and where, which is both laborious, intrusive and delivers data that quickly becomes dated and obsolete. We are now seeking to implement software driven technology which will allow us to visualise footfall in real time and provide the ability to report on actual space use. This technology will allow us to determine if our space is being utilised safely & efficiently; if employee needs are being met by their environment, and if there is an opportunity to upgrade or downsize to increase productivity or decrease cost. Currently we are expecting to deliver 2-3 installations per year across this contract though this is subject to change depending on varying government pressures If you can deliver this kind of project for us please come to our supplier engagement day - to register please email Elizabeth.davies@defra.gov.uk and you will be sent further details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5fd0c927-8350-4192-902d-5c3715c507ee
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20205 years ago
Submission Deadline
Not specified
Future Notice Date
17 Mar 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEFRA NETWORK ETENDERING PORTAL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JR
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935-2020-03-06T11:25:50Z",
    "date": "2020-03-06T11:25:50Z",
    "ocid": "ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935",
    "language": "en",
    "initiationType": "tender",
    "title": "Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2020-03-17T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/8636e77f-20b8-493f-b0a2-131cdcf2121d",
                "datePublished": "2020-03-06T10:17:31Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5fd0c927-8350-4192-902d-5c3715c507ee",
                "datePublished": "2020-03-06T10:17:31Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "tender_234301/843052",
        "title": "Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)",
        "description": "Defra would like to invite suppliers to a meeting on 18th March 2020 in Central London to discuss their plans to run an Occupancy project in some of their buildings. The aim of this is to ensure that our forthcoming tender is aligned to the market and has realistic expectations. Defra (Department for Environment, Food and Rural Affairs) is seeking a means to more accurately calculate space occupancy and utilisation to ensure we do not breach fire or welfare regulations whilst striving to accommodate all our customers. In order to do this accurately we must understand the number of people in an office at a given period of time (occupancy) as well as how often the office is used, by whom and for what purpose (utilisation). Knowing both metrics is critical to assure accuracy in forecasting space required to support our customers; budgeting; and future opportunities to cut costs, services etc. Historically we have utilised contractors to manually record utilisation of a building, marking down attendance, counting heads, noting what people are doing and where, which is both laborious, intrusive and delivers data that quickly becomes dated and obsolete. We are now seeking to implement software driven technology which will allow us to visualise footfall in real time and provide the ability to report on actual space use. This technology will allow us to determine if our space is being utilised safely & efficiently; if employee needs are being met by their environment, and if there is an opportunity to upgrade or downsize to increase productivity or decrease cost. Currently we are expecting to deliver 2-3 installations per year across this contract though this is subject to change depending on varying government pressures If you can deliver this kind of project for us please come to our supplier engagement day - to register please email Elizabeth.davies@defra.gov.uk and you will be sent further details",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "30000000",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-CFS-139107",
            "name": "Defra Network eTendering Portal",
            "identifier": {
                "legalName": "Defra Network eTendering Portal"
            },
            "address": {
                "streetAddress": "Defra Area 1A, Nobel House, 17 Smith Square,",
                "locality": "London",
                "postalCode": "SW1P 3JR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Elizabeth Davies",
                "email": "elizabeth.davies@defra.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-139107",
        "name": "Defra Network eTendering Portal"
    }
}