Tender

Hatfield Community Firework Event (Hertfordshire)

HATFIELD TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

20 Jul 2023 at 10:49

Tender Notice
Tender

20 Jul 2023 at 10:47

Tender Notice
Summary of the contracting process

The Hatfield Town Council is seeking an Events Manager for the Hatfield Community Firework Event in Hertfordshire. The event aims to bring residents and University of Hertfordshire students together on 4th November 2023. The procurement process is currently in the tender stage, with a tender period ending on 2nd August 2023. The contract period is planned from 10th August 2023 to 15th November 2023. The event falls under the business services category and is located in AL10 postal code area.

This opportunity is suitable for small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations. Businesses in law, marketing, consulting, recruitment, printing, and security services could find this tender particularly relevant. The open procurement procedure below the threshold allows for a competitive bidding process, presenting a growth opportunity for qualified businesses to provide services and support for the Hatfield Community Firework Event.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Hatfield Community Firework Event (Hertfordshire)

Notice Description

Hatfield Town Council is seeking a professional Events Manager to bring their ideas, contacts and expertise to take forward the planning and delivery of an inclusive, family focussed, community-based event for residents and University of Hertfordshire (UH) students to partake and enjoy on 4 November 2023. Services Sought Stage 1: Following an Inaugural Meeting, the Event Manager will scope the event and prepare the detailed event plan ready for a presentation to the Sub-Committee and subsequent submission to Welwyn Hatfield Borough Council licencing team (WHBC). The Event Provider will have regard to the Total budget available, for the event (PS40,000). A provisional Event Notification form has already been submitted by the Sub Committee to WHBC. At this time the Event Manager should identify other on-site activities that would enhance the overall event and provisionally reserve providers, but without financial commitment. Temporary site Infrastructure requirements and staffing requirements will also be identified at this stage, along with quotations and identification of suitable providers. A provisional cost estimate for the event will be developed following the inaugural meeting and kept updated through the planning and execution of the event. This budget will be shared with the client weekly or upon request. A payment approval process for external invoices will also be agreed. Upon completion, Event Planning will proceed to Stage 2, unless Red Flagged by the Town Council. Stage 2: The Event Manager will submit the proposal to WHBC, liaise with The Borough Council, as lead for the other statutory stakeholders, in an iterative process to identify and resolve issues. At the end of Stage 2, The Town Council will decide whether or not to proceed with the event and finalise nett budgets based on the latest available information. If Green Lighted the event will proceed to stage 3 Stage 3: The Event Manager will undertake detailed planning and procurement of equipment and supplies as necessary. Supporting activities and resources (e.g. security staff and marshals, equipment, first aid provision, response equipment) will be confirmed and detailed plans prepared for their deployment and participation. The catering offer will be developed and agreed with HTC. The Event Manager is responsible for ensuring that staff and equipment have all the necessary, valid permits licenses and qualifications prior to operating at the event. The Event Manager will offer advice on Marketing, based on their prior experience, which could be useful to HTC marketing team and participate in pre-event marketing activities if requested (not to exceed 2 x 2 person days overall) On the day, the Event Manager will be responsible for setting up, operation and liaison with all parties, as well as timely delivery of the programme on the day and all contributory activities including managing and mitigating unpredictable events.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0b9f8626-85aa-4053-8393-357bce7c9825
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1124dee9-8191-4f65-8c09-ff1f558c9676
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20232 years ago
Submission Deadline
2 Aug 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Aug 2023 - 15 Nov 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HATFIELD TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HATFIELD
Postcode
AL10 0AN
Post Town
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Hatfield Central
Westminster Constituency
Welwyn Hatfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0b9f8626-85aa-4053-8393-357bce7c9825-2023-07-20T11:49:21+01:00",
    "date": "2023-07-20T11:49:21+01:00",
    "ocid": "ocds-b5fd17-0b9f8626-85aa-4053-8393-357bce7c9825",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HTC2023-001",
        "title": "Hatfield Community Firework Event (Hertfordshire)",
        "description": "Hatfield Town Council is seeking a professional Events Manager to bring their ideas, contacts and expertise to take forward the planning and delivery of an inclusive, family focussed, community-based event for residents and University of Hertfordshire (UH) students to partake and enjoy on 4 November 2023. Services Sought Stage 1: Following an Inaugural Meeting, the Event Manager will scope the event and prepare the detailed event plan ready for a presentation to the Sub-Committee and subsequent submission to Welwyn Hatfield Borough Council licencing team (WHBC). The Event Provider will have regard to the Total budget available, for the event (PS40,000). A provisional Event Notification form has already been submitted by the Sub Committee to WHBC. At this time the Event Manager should identify other on-site activities that would enhance the overall event and provisionally reserve providers, but without financial commitment. Temporary site Infrastructure requirements and staffing requirements will also be identified at this stage, along with quotations and identification of suitable providers. A provisional cost estimate for the event will be developed following the inaugural meeting and kept updated through the planning and execution of the event. This budget will be shared with the client weekly or upon request. A payment approval process for external invoices will also be agreed. Upon completion, Event Planning will proceed to Stage 2, unless Red Flagged by the Town Council. Stage 2: The Event Manager will submit the proposal to WHBC, liaise with The Borough Council, as lead for the other statutory stakeholders, in an iterative process to identify and resolve issues. At the end of Stage 2, The Town Council will decide whether or not to proceed with the event and finalise nett budgets based on the latest available information. If Green Lighted the event will proceed to stage 3 Stage 3: The Event Manager will undertake detailed planning and procurement of equipment and supplies as necessary. Supporting activities and resources (e.g. security staff and marshals, equipment, first aid provision, response equipment) will be confirmed and detailed plans prepared for their deployment and participation. The catering offer will be developed and agreed with HTC. The Event Manager is responsible for ensuring that staff and equipment have all the necessary, valid permits licenses and qualifications prior to operating at the event. The Event Manager will offer advice on Marketing, based on their prior experience, which could be useful to HTC marketing team and participate in pre-event marketing activities if requested (not to exceed 2 x 2 person days overall) On the day, the Event Manager will be responsible for setting up, operation and liaison with all parties, as well as timely delivery of the programme on the day and all contributory activities including managing and mitigating unpredictable events.",
        "datePublished": "2023-07-20T11:47:52+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79000000",
            "description": "Business services: law, marketing, consulting, recruitment, printing and security"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "AL10"
                    },
                    {
                        "postalCode": "AL10"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-08-02T10:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-08-10T00:00:00+01:00",
            "endDate": "2023-11-15T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/1124dee9-8191-4f65-8c09-ff1f558c9676",
                "datePublished": "2023-07-20T11:47:52+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2023-07-20T11:49:21+01:00"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Tender notice and proposed project specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7b121c28-af61-42d8-a4ed-9e0b81d9a4e6",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/gDJm2JVC",
            "name": "HATFIELD TOWN COUNCIL",
            "identifier": {
                "legalName": "HATFIELD TOWN COUNCIL",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/gDJm2JVC"
            },
            "address": {
                "streetAddress": "Birchwood Leisure Centre, Longmead",
                "locality": "HATFIELD",
                "postalCode": "AL10 0AN",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Jane Anderson",
                "email": "jane.anderson@hatfield-herts.gov.uk",
                "telephone": "01707 262023"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/gDJm2JVC",
        "name": "HATFIELD TOWN COUNCIL"
    }
}