Award

RFQ for the Provision of Vehicle Telematics

HALTON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

05 Jun 2018 at 09:16

Award Notice
Tender

23 Apr 2018 at 08:43

Tender Notice
Summary of the contracting process

Halton Borough Council is seeking to procure a vehicle telematics system through an open tender entitled "RFQ for the Provision of Vehicle Telematics." The contract is aimed at enhancing the reporting and tracking capabilities of the Council's fleet within the Open Spaces department in the North West region of England. This procurement process was initiated on 23 April 2018, with the tender submission period concluding on 14 May 2018. The contract duration is set to commence on 1 June 2018 and will last until 31 May 2023, with a total estimated value of £15,000. The successful supplier, Ctrack Ltd, has been awarded the contract, which includes the installation and ongoing maintenance of the telematics system.

This procurement opportunity presents significant growth potential for businesses specialising in data-communications equipment and fleet management services. Companies that can offer advanced telematics solutions, real-time data reporting, and customisable software platforms would be particularly well-suited to compete in this tender. Furthermore, small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the Council aims to engage suppliers capable of meeting the specific technical requirements outlined in the contract.

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Notice Information

Notice Title

RFQ for the Provision of Vehicle Telematics

Notice Description

Halton Borough Council are looking for an experienced supplier to provide, install and maintain a high quality vehicle telematics system that provides accurate reporting of real-time and historic information in the chronological time sequence events take place, incorporating areas with no GPS and/or 3/4G signal for the Councils fleet of vehicles within the Open Spaces department. The existing contract supplier is Fleetmatics and currently covers 49 vehicles per annum, there is a requirement for an additional 21 vehicles to be fitted with telematics systems The Council requires the system to meet the requirements below but not limited to those: - * Real-time tracking of and reporting on vehicle location (12 figure Ordnance Survey co-ordinates and street name), status (ignition on/off), speed and activity (grass cutting, street sweeping etc.) not exceeding 30 seconds * Information to be web based for an unlimited number of users, system to be 2-authentication access with user access defined * Data must be available for immediate viewing for a minimum of 3 months and achieved data should be available for up to 5 years * Bespoke, flexible reporting and search facility is required to extract different information * Must be able to provide different functionality for different types of vehicle * Data must be able to be extracted in various forms i.e. Excel, Word, PDF or mapping software * Vehicles MUST be tracked 24 hours a day, 365 days a year, information gathered per vehicle MUST be available for the life of the contract * Route planning facility * Ability to independently set up the system to display the vehicle identification and category. * Ability to group vehicles, controlled by the end user with different levels of authority access * Black box type accident reporting * A dashboard display which will inform the driver of their driving performance in real-time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c118e8e-1f7a-49a0-8b4b-81f8ca5c6559
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a55d1491-42ed-48f0-a749-ebe04e705c4c
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

32581000 - Data-communications equipment

34000000 - Transport equipment and auxiliary products to transportation

48510000 - Communication software package

50111000 - Fleet management, repair and maintenance services

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
£38,813 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20187 years ago
Submission Deadline
14 May 2018Expired
Future Notice Date
Not specified
Award Date
23 May 20187 years ago
Contract Period
31 May 2018 - 31 May 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HALTON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WIDNES
Postcode
WA8 7EA
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD North West (England)
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Supplier Information

Number of Suppliers
1
Supplier Name

CTRACK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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