Award

Provision of Ad-hoc Furniture Requirement

ROYAL BERKSHIRE FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Award

10 Oct 2025 at 10:31

Award Notice
Summary of the contracting process

The Royal Berkshire Fire & Rescue Service has completed a tender process for the "Provision of Ad-hoc Furniture Requirement" as part of the SAIF station improvement works and other capital projects, including Whitley Wood Training Centre. The procurement falls under the furniture industry category (CPV 39100000) and follows a call-off contract method. The buying organisation, based in Reading, England, aimed to secure a supplier for ad-hoc furniture needs over the next three years, starting from 16th December 2024 to 15th December 2027. The award stage was reached on 19th December 2024, with Access Office Furniture Solutions being chosen due to their capability to supply all required items at competitive pricing, making them the lowest bidder in a basket of goods evaluation approach. The contract value is set at £50,000.

This procurement provides an excellent opportunity for small and medium-sized enterprises (SMEs) in the furniture supply sector, especially those capable of meeting diverse and ongoing furnishing requirements such as ad-hoc orders and comprehensive product lines. Companies like Access Office Furniture Solutions, which can fulfil the broad spectrum of items and offer competitive pricing, are well-suited to take advantage of such opportunities. Participating in this type of tender could enhance suppliers' market presence and secure long-term business growth through collaboration with public sector organisations like the Royal Berkshire Fire & Rescue Service.

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Notice Information

Notice Title

Provision of Ad-hoc Furniture Requirement

Notice Description

During the next 3 years there is an anticipated need to ad-hoc furniture requirement at various fire stations as part as the SAIF station improvement works as well as other Capital Projects such as Whitley Wood Training Centre. As the value of the contract is less than PS50,000, the Authority has carried out a market research and acquired three quotes from the following suppliers to provide furniture. A quote request was sent to suppliers to provide based on the standard furniture requirements which we will be required on an ongoing basis during this period. Pricing was evaluated based on basket of goods of 21 items based on the Whitley Wood Training Centre fit out requirements. Access Office Furniture was the only supplier able to supply all items, as well as provided the lowest prices for the individual items available from all 3 suppliers. Due the to the ad-hoc nature of the requirement and difficulty in forecasting or estimating what will be needed in the span of 3 years, the basket of goods approach was adopted to complete pricing evaluation to award the contract on price only basis to the lowest bidder. Only Access Office could supply the Op Chairs as well as being the only supplier to provide all the furniture and have the full basket required by RBFRS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c41e5e4-dd78-46c6-80d8-604e5660f711
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1eb65b7d-270f-44b1-920d-3f554cc5d84b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other - Call off contract
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39100000 - Furniture

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£50,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20254 months ago
Submission Deadline
16 Nov 2024Expired
Future Notice Date
Not specified
Award Date
19 Dec 20241 years ago
Contract Period
16 Dec 2024 - 15 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BERKSHIRE FIRE & RESCUE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG31 7SD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Supplier Information

Number of Suppliers
1
Supplier Name

ACCESS OFFICE FURNITURE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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