Planning

Community Lettings Support service

ORMISTON ACADEMIES TRUST

This public procurement record has 1 release in its history.

Planning

08 Sep 2020 at 16:45

Planned Procurement Notice
Summary of the contracting process

The procurement process is being conducted by Ormiston Academies Trust for the Community Lettings Support service, which falls within the Customer Services industry category. This opportunity is planned to encompass a contract period starting from 1st September 2021 and concluding on 31st August 2024. The total budget for this procurement is set at £3,000,000, with early funding of £1,000,000 allocated for each fiscal year from 2021/2022 to 2023/2024. Interested parties can expect a future notice on 25th January 2021, and the procurement is currently in the planning stage.

This tender presents a significant opportunity for businesses specialising in facility management, community engagement, and customer service solutions, particularly those that can effectively manage school facilities for community use. Companies offering expertise in marketing, booking systems, health and safety, or those with experience working with educational institutions will find this project well-suited to their capabilities. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSE) are encouraged to participate, as the procurement seeks to leverage diverse providers for its successful execution across various regions of the UK.

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Notice Information

Notice Title

Community Lettings Support service

Notice Description

Background Ormiston Academies Trust is one of the largest Multi Academy Trusts within the UK. Within our Academies we have a range of both indoor and outdoor facilities that are made available for the local community to use outside of school hours namely sports halls, ancillary halls, fitness suites, theatres, drama and dance studios, artificial sports pitches (including 3G rubber crumb and sand based artificial grass pitches), hard courts for netball and tennis and grass pitches for sports such as rugby and football. The benefits of sharing school facilities with the local community are widely recognised and most Academies operate an in-house community lettings service with a few using specialist 3rd parties to manage facilities on the Academies behalf. Ormiston Academies Trust has established a good track record of providing community facilities and wishes this to continue post Covid19. The sites with outstanding state-of-the art-facilities generate reasonable turnover, and even schools with more modest facilities and the primary schools provide community access where costs can be covered. Academy staff currently invest time in the management and operation of community lettings which could otherwise be spent on the core business of providing outstanding education. OAT is seeking external provider(s) with expertise in managing school facilities for community use and maximising the opportunities available to achieve the following aims: 1. Meeting the needs of ...ears. 1. A Fully managed and staffed community lettings service creating a safe and secure solution and revenue generation A supplier will provide, marketing, vetting, bookings, key holding, H&S, money handling, customer complaints and staffing. The contract will be personalised to each academy, allowing Principals to control which part of the site can be used for lettings and when. Principals will have priority over lettings spaces i.e. ability to cancel a letting due to having to use a space for academy activity. Charges for the lettings service will only be incurred when the lettings take place i.e. NO monthly standing charges. 2. A Lettings Support Service utilising an online specialist letting tool for Academies who wish to retain their own staff Academies have the responsibility for marketing, vetting, booking, key holding, H&S, money handling, complaints, and staffing. It is envisaged that the academy will take on most of the responsibility and the caretaking/site staff will carry out the key holding (opening/locking). A supplier provides an online service for marketing, money handing, booking, vetting and controls for H&S including safeguarding requirements. Each academy will have access to an online tool where customers can book a venue (academy spaces), pay fees and the academy staff can control who uses the academy spaces. Response Requested OAT is requesting responses from suppliers that have solutions that meet some or all the scope of service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b266718a-89fb-48e5-ae74-8f3819b3063d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342300 - Customer services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20205 years ago
Submission Deadline
Not specified
Future Notice Date
25 Jan 2021Expired
Award Date
Not specified
Contract Period
31 Aug 2021 - 31 Aug 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORMISTON ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B3 1RY
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Birmingham
Electoral Ward
Soho & Jewellery Quarter
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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