Award

The Provision of Employee Pre Payment Card

BROMFORD HOUSING GROUP LIMITED

This public procurement record has 1 release in its history.

Award

31 Jan 2025 at 07:22

Award Notice
Summary of the contracting process

Bromford Housing Group Limited, a social housing provider based in Tewkesbury, England, recently concluded the award stage for their procurement process titled "The Provision of Employee Pre Payment Card." The tender falls under the industry category of Beverage-serving services (CPV 55400000) and will cover locations in the East Midlands, West Midlands, and South West of the United Kingdom. The procurement method was selective, calling off from a framework agreement. The contract, valued at £98,100, was awarded to Soldo Software Ltd on 23 January 2025. The contract period is set to commence on 1 February 2025 and will span until 31 January 2028. Requests for proposals for this contract ended on 30 October 2024 at 17:00 GMT.

This tender offers significant opportunities for businesses with expertise in efficient financial and card management solutions, particularly those equipped to provide application-based alternatives to physical cards. The ideal suppliers would be SMEs with capabilities in providing transparent, cost-effective solutions that include detailed financial control and reporting. Bromford aims to address their existing solution’s shortcomings by enhancing transparency, simplifying cost management, and introducing comprehensive reporting systems. Businesses in the fintech and digital solutions sector, particularly those experienced with mobile applications and expense management, would find this contract particularly advantageous for growth and opportunity.

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Notice Information

Notice Title

The Provision of Employee Pre Payment Card

Notice Description

Bromford are a social housing provider whose origins originate in the West Midlands and we've been supporting people and families unable to access market housing into affordable homes for over 60 years. We own and manage over 47,000 properties, and have individual relationships with more than 110,000 customers who are supported by a workforce of over 1,900 colleagues who are classified into 3 groups: Fixed (Office Based); Roaming (Field Based) or Hybrid We primarily operate in four key areas called localities which are Staffordshire & The Marches; Central England; Gloucestershire and The West of England Our colleagues work across the whole of our geography adopting a range of workstyles 900 of which are roaming or field based, spending the majority of their working day on the move, working in and around our communities and are therefore unlikely to visit one of our offices regularly. To support these colleagues a solution was introduced in 2020 to provide access to a pre-paid Mastercard, topped up monthly which allows the purchase of and access to refreshments and some food purchases during their working day. This solution ensured equality and equal treatment to that of their fixed and hybrid colleagues who have access to refreshments in their working environment. The current solutions operating model presents difficulties due to a lack of transparency and cost management of card data owing to the colleague (card holder) being the custodian of the card and not Bromford as the employer, the processing of monthly credits is also complex and unwieldy and there are no reporting facilities available. The existing provision is reaching the end of the contract, which gives Bromford an opportunity to review and consider alternatives to improve contract governance through improved transparency, cost management and reporting whilst maintaining the service provision. We are therefore inviting Request for Proposal submissions which offer a solution to our requirement which includes the following: A solution which allows for a fixed amount to be applied per card at the start of each calendar month (pro-rated for part time colleagues), in a more cost-effective way to increases efficiency. A solution which moves away from a physical card to an application-based solution suitable for Android devices A solution which provides Bromford with transparency, financial control and cost management of individual card holder balances in a central location. (via a Super User) A Solution that offers monthly MI reporting to key Bromford stakeholders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c9c2b8a-c1e6-4438-b422-ef81632dc7aa
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/30e1d7ab-42d0-4a56-86de-b64b42cf9191
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55400000 - Beverage-serving services

Notice Value(s)

Tender Value
£98,100 Under £100K
Lots Value
Not specified
Awards Value
£98,100 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
30 Oct 2024Expired
Future Notice Date
Not specified
Award Date
23 Jan 20251 years ago
Contract Period
1 Feb 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BROMFORD HOUSING GROUP LIMITED
Contact Name
Not specified
Contact Email
procurement.team@bromford.co.uk
Contact Phone
Not specified

Buyer Location

Locality
TEWKESBURY
Postcode
GL20 8ND
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLF East Midlands (England), TLG West Midlands (England), TLK South West (England)
Local Authority
Tewkesbury
Electoral Ward
Tewkesbury East
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
1
Supplier Name

SOLDO SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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