Award

Inquiry - Document Management System (Lot 2 - Southport)

HOME OFFICE

This public procurement record has 1 release in its history.

Award

23 May 2025 at 13:07

Award Notice
Summary of the contracting process

The Home Office has concluded the public procurement process for a Document Management System intended for the Southport Inquiry, classified under the industry category of 'services' with a CPV code 48311100. The awarded contract, valued at £63,280, will be delivered in London, United Kingdom. Initiated under a selective procurement method via a call-off from a framework agreement, this process was in its Award stage as of 20th May 2025. The procurement cycle was completed with the contract period commencing on 21st May 2025 and set to conclude on 21st May 2028.

The successful awarding of this contract to Epiq Systems Ltd, a large-scale entity, highlights business growth possibilities for similar organisations capable of providing comprehensive document management solutions. With the procurement process open to SMEs, this opportunity was particularly suited to businesses specialising in system management and IT services, looking to expand their client base within governmental contracts. The substantial duration of the contract offers a stable revenue stream and a chance for long-term partnerships with the Home Office.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Inquiry - Document Management System (Lot 2 - Southport)

Notice Description

Notice for the contract award for a Document Management System for the Southport Inquiry

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0cf08c0e-8091-4818-adbd-fc5fffab1ca8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a843acf1-958f-41e5-ac79-69ab9fb4e0e4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

Notice Value(s)

Tender Value
£63,280 Under £100K
Lots Value
Not specified
Awards Value
£63,280 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20259 months ago
Submission Deadline
6 May 2025Expired
Future Notice Date
Not specified
Award Date
19 May 20259 months ago
Contract Period
20 May 2025 - 21 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOME OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

EPIQ SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0cf08c0e-8091-4818-adbd-fc5fffab1ca8-2025-05-23T14:07:48+01:00",
    "date": "2025-05-23T14:07:48+01:00",
    "ocid": "ocds-b5fd17-0cf08c0e-8091-4818-adbd-fc5fffab1ca8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_487162/1484372",
        "title": "Inquiry - Document Management System (Lot 2 - Southport)",
        "description": "Notice for the contract award for a Document Management System for the Southport Inquiry",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48311100",
            "description": "Document management system"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 63280,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-05-06T15:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-05-21T00:00:00+01:00",
            "endDate": "2028-05-21T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-148108",
            "name": "Home Office",
            "identifier": {
                "legalName": "Home Office"
            },
            "address": {
                "streetAddress": "2 Marsham Street",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "commercialsupport@homeoffice.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-05343223",
            "name": "Epiq Systems Ltd",
            "identifier": {
                "legalName": "Epiq Systems Ltd",
                "scheme": "GB-COH",
                "id": "05343223"
            },
            "address": {
                "streetAddress": "10 Bishopsgate, 15th Floor, London, England, EC2N 4AY"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-148108",
        "name": "Home Office"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-0cf08c0e-8091-4818-adbd-fc5fffab1ca8-1",
            "status": "active",
            "date": "2025-05-20T00:00:00+01:00",
            "datePublished": "2025-05-23T14:07:48+01:00",
            "value": {
                "amount": 63280,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-05343223",
                    "name": "Epiq Systems Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-05-21T00:00:00+01:00",
                "endDate": "2028-05-21T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/a843acf1-958f-41e5-ac79-69ab9fb4e0e4",
                    "datePublished": "2025-05-23T14:07:48+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}