Planning

Fuel Monitoring System

BEDFORDSHIRE FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Planning

31 Mar 2023 at 06:59

Market Engagement Notice
Summary of the contracting process

The Bedfordshire Fire and Rescue Service is planning a tender for a Fuel Monitoring System. The system is intended for use across six sites within Bedfordshire and will involve the installation of electronic fuel capacity gauges and a cloud-based monitoring system. The engagement end date for market exploration is set for April 28, 2023.

This procurement opportunity presents a chance for businesses specializing in fuel monitoring systems and related services. Small and medium-sized enterprises (SMEs) with expertise in electronic monitoring solutions and vehicle refuelling services could find this tender particularly relevant. Suppliers interested in participating should contact procurement@bedsfire.gov.uk before the deadline on April 28, 2023, to express interest in the market engagement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fuel Monitoring System

Notice Description

Bedfordshire Fire and Rescue Authority ("the Authority") has a potential requirement for a Fuel Monitoring System at six of our sites to be used by all the Authority's vehicles, located within the county of Bedfordshire (Headquarters at Kempston, Bedford, Dunstable, Luton, Leighton Buzzard, and Stopsley Community Fire Stations). All fuel transactions are currently recorded manually. The requirement for the Fuel Management System will be: * Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling stations. * The information gathered at each fuelling station will be cloud based and be accessed from PCs at Bedford Fire and Rescue Service Headquarter Workshops for analysis. * The Fuel Monitoring System must provide relevant monitoring information. * The Fuel Monitoring system must be compatible with the existing High/Low level and leak detection alarms. * The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle. With the above in mind, the Authority is seeking support from the market in further exploring our requirements and assessing the level of interest and would like to invite suitable qualified Suppliers to express an interest in participating in our market engagement. Suppliers wishing to participate in the market engagement will be sent further information and details and given the opportunity to meet (virtually) the Project Team, and key staff. Demonstrations will take place virtually via Teams during week commencing Monday 15 May 2023. Information gathered through market engagement will inform our Specification. Please email procurement@bedsfire.gov.uk deadline Friday 28 April 2023 17:00 hours to register your interest in participating in the market engagement process. The format arrangements along with confirmed dates will be communicated following confirmation of levels of interest received from the marketplace. The Authority will require a list of attendees (full name and position in the organisation and contact details).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0e28b6d1-dfff-428d-b471-614e41b1f3ca
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c448683e-fbd1-42dc-a1c6-33256f6c9ffa
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

42122180 - Fuel pumps

63712600 - Vehicle refuelling services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Mar 20232 years ago
Submission Deadline
Not specified
Future Notice Date
28 Apr 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEDFORDSHIRE FIRE & RESCUE SERVICE
Contact Name
Procurement Team
Contact Email
procurement@bedsfire.gov.uk
Contact Phone
01234 845000

Buyer Location

Locality
BEDFORD
Postcode
MK42 7NR
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Kempston South
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0e28b6d1-dfff-428d-b471-614e41b1f3ca-2023-03-31T07:59:58+01:00",
    "date": "2023-03-31T07:59:58+01:00",
    "ocid": "ocds-b5fd17-0e28b6d1-dfff-428d-b471-614e41b1f3ca",
    "language": "en",
    "initiationType": "tender",
    "title": "Fuel Monitoring System",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2023-04-28T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c448683e-fbd1-42dc-a1c6-33256f6c9ffa",
                "datePublished": "2023-03-31T07:59:58+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "BF0537",
        "title": "Fuel Monitoring System",
        "description": "Bedfordshire Fire and Rescue Authority (\"the Authority\") has a potential requirement for a Fuel Monitoring System at six of our sites to be used by all the Authority's vehicles, located within the county of Bedfordshire (Headquarters at Kempston, Bedford, Dunstable, Luton, Leighton Buzzard, and Stopsley Community Fire Stations). All fuel transactions are currently recorded manually. The requirement for the Fuel Management System will be: * Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling stations. * The information gathered at each fuelling station will be cloud based and be accessed from PCs at Bedford Fire and Rescue Service Headquarter Workshops for analysis. * The Fuel Monitoring System must provide relevant monitoring information. * The Fuel Monitoring system must be compatible with the existing High/Low level and leak detection alarms. * The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle. With the above in mind, the Authority is seeking support from the market in further exploring our requirements and assessing the level of interest and would like to invite suitable qualified Suppliers to express an interest in participating in our market engagement. Suppliers wishing to participate in the market engagement will be sent further information and details and given the opportunity to meet (virtually) the Project Team, and key staff. Demonstrations will take place virtually via Teams during week commencing Monday 15 May 2023. Information gathered through market engagement will inform our Specification. Please email procurement@bedsfire.gov.uk deadline Friday 28 April 2023 17:00 hours to register your interest in participating in the market engagement process. The format arrangements along with confirmed dates will be communicated following confirmation of levels of interest received from the marketplace. The Authority will require a list of attendees (full name and position in the organisation and contact details).",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "42122180",
            "description": "Fuel pumps"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "63712600",
                "description": "Vehicle refuelling services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "MK42 7NR"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/tW4v7WAZ",
            "name": "Bedfordshire Fire & Rescue Service",
            "identifier": {
                "legalName": "Bedfordshire Fire & Rescue Service",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/tW4v7WAZ"
            },
            "address": {
                "streetAddress": "Southfields Road, Kempston",
                "locality": "Bedford",
                "postalCode": "MK427NR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "procurement@bedsfire.gov.uk",
                "telephone": "01234 845000"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/tW4v7WAZ",
        "name": "Bedfordshire Fire & Rescue Service"
    }
}