Award

S4S School Cluster ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

21 Jul 2017 at 14:53

Award Notice
Tender

16 Feb 2017 at 14:06

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is overseeing a tender for cleaning services for the S4S School Cluster, which includes four schools located in the West Midlands region of the United Kingdom. The tender, titled "S4S School Cluster ~ Tender for Cleaning Services," was published on 16th February 2017, with a closing date for submissions set for 20th March 2017. The contract period commences on 1st September 2017 and extends until 31st August 2020, with a total estimated value of approximately £660,000. This procurement process follows a selective method, allowing for a restricted procedure to ensure quality submissions.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those that can offer innovative solutions and proactive service delivery. Smaller and medium-sized enterprises (SMEs) are especially encouraged to participate as the contracting authority, The Litmus Partnership Ltd, seeks to implement best value principles and is open to considering variants in bids. Companies experienced in managing cleaning operations within educational environments or those actively seeking to expand their portfolio in the public sector could find this opportunity advantageous.

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Notice Information

Notice Title

S4S School Cluster ~ Tender for Cleaning Services.

Notice Description

The successful tenderer will be required to provide cleaning services for the S4S School Cluster (the Client) at the following locations: - Newcastle Academy ~ ST5 2QY. http://www.newcastleacademy.org/ - Clayton Hall Academy ~ ST5 3DN. http://www.claytonhallacademy.org/ - Sir Thomas Boughey High School ~ ST7 8AP. http://www.sirthomasboughey.staffs.sch.uk/ - Wodensfield Primary School ~ WV11 1PW. http://www.wodensfield.org/ S4S have been commissioned by the Cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process. The cleaning services provision at all four schools has not been market tested in recent years and to ensure best value principles are applied the Headteachers and School Sponsors / Governors of each school have made a decision to tender their cleaning services. Current pupil roll numbers across all four sites is circa 2 500: - Newcastle Academy ~ 383. - Clayton Hall Academy ~ 980. - Sir Thomas Boughey High School ~ 608. - Wodensfield Primary School ~ 454. Current costs for all 4 schools are circa 220 000 GBP per annum. Newcastle Academy and Clayton Hall Academy currently manage their cleaning services in-house and Wodensfield Primary School currently use the local DSO. The cleaning service provision at Sir Thomas Boughey High School is currently operated by an external cleaning contractor. For the avoidance of doubt TUPE Regulations will apply to this contract and some of the current cleaning staff are in the Local Government Pension Scheme (LGPS). The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance. The Client is seeking both innovation and a proactive service delivery from the successful contractor and would expect as a result of this to be able to identify 'best value' and work in partnership with the chosen contractor going forward. The contract term will be for three years and will be based on a fixed price arrangement during the contract term. If any improvements to the operating costs are generated then the contractor shall share these on an agreed percentage return. Please note: Although this project is being advertised as a single lot contract each School, at its own discretion, will have the option of awarding the contract to its preferred bidder. (Further information is available in the SQ Document.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/s4s_school_cluster__cleaning_services The closing date for receipt of the Selection Questionnaire is 20.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0e768606-ec8a-47eb-9049-18dbba9e7527
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/91fde576-8076-41d6-984f-1bd16d0b7be6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£660,000 £500K-£1M
Lots Value
Not specified
Awards Value
£784,330 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20178 years ago
Submission Deadline
20 Mar 2017Expired
Future Notice Date
Not specified
Award Date
29 Jun 20178 years ago
Contract Period
31 Aug 2017 - 31 Aug 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV10 6TA
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
Bushbury North
Westminster Constituency
Wolverhampton North East

Supplier Information

Number of Suppliers
1
Supplier Name

CHURCHILL CONTRACT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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