Tender

City of Bristol College - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 1 release in its history.

Tender

21 Nov 2019 at 14:52

Tender Notice
Summary of the contracting process

The City of Bristol College is seeking tenders for cleaning services through a selective procurement process. This opportunity is specifically for the provision of cleaning across multiple locations including the Ashley Down Centre and Brislington Centre, with a contract period starting from 1st August 2020 and running for three years, with a possible two-year extension. The total value of the contract is approximately £2,450,000 and is situated within the services industry, classified under building-cleaning services. Key dates include the closing date for the Selection Questionnaire on 27th December 2019 at 12:00.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those with experience in the educational sector. Suppliers with operational capacity in the Bristol or South West area will find themselves well-positioned to meet the contract's demands for quality and availability. Interested bidders should possess the necessary resources to ensure continuous service across academic days and manage variations in requirements, making this an ideal competition for both small and medium enterprises focusing on the education and cleaning industries.

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Notice Information

Notice Title

City of Bristol College - Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services for City of Bristol College at the following locations: 1) City of Bristol College, Ashley Down Centre, Ashley Down Road, Bristol, BS7 9BU; 2) City of Bristol College, Brislington Centre, 40 School Road, Bristol, BS4 4NN; 3) City of Bristol College, Parkway Centre (incorporating advanced engineering centre), New Road, Stoke Gifford, BS34 8SF; 4) City of Bristol College, College Green Centre, St Georges Road, Bristol, BS1 5UA; 5) City of Bristol College, South Bristol Skill Academy, The Boulevard, Hengrove Park, Bristol, BS14 0DB. City of Bristol College is one of the largest further and higher education colleges in the UK. We cater for learners of all ages and backgrounds, including 16 to 18-year-olds, adult learners, apprentices, higher education students and international students. The contract will commence on 1.8.2020 for an initial period of 3 years, ending on 31.7.2023, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Investment for equipment shall be fully depreciated over the initial 3-year term of the contract. We are seeking a suitably experienced supplier who has current experience of working within the higher or further education sector, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the College campuses. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the College senior management team on the contract performance. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client's requirement shall be for 205 academic days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The client requires that the tendered amount of hours are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave. (Further information is provided in the SQ Document.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/city-of-bristol-college/ The closing date for receipt of the Selection Questionnaire is 27.12.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0e7cf04d-6769-4543-a540-48f58f33996b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/be4a1d4c-a2f0-4af8-b744-30eac3f1998c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£2,450,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20196 years ago
Submission Deadline
27 Dec 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2020 - 31 Jul 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS6 9JS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Ashley
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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