Tender

Planned Preventative Maintenance and Compliance

HARROW COUNCIL

This public procurement record has 2 releases in its history.

Tender

20 Feb 2023 at 17:55

Tender Notice
Tender

20 Jan 2023 at 15:50

Tender Notice
Summary of the contracting process

The London Borough of Harrow is seeking to procure a contract for planned preventative maintenance (PPM) across approximately 65 sites. The contract covers various building fabric aspects and will be divided into ten lots. The procurement method is an open procedure, with a tender deadline of 24th February 2023. The contract period spans from 1st April 2023 to 31st March 2027.

This tender by Harrow Council presents opportunities for businesses specializing in repair and maintenance services of building installations. SMEs and VCSEs are encouraged to participate. The contract is divided into specific lots, allowing companies to bid for one or a combination of lots depending on their expertise. Businesses in the services sector, particularly those involved in electrical installations, fire safety, water systems management, and similar areas, are well-suited to compete for this tender.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Planned Preventative Maintenance and Compliance

Notice Description

The London Borough of Harrow ("the Authority") is seeking to procure a contract for the provision of planned preventative maintenance (PPM) of external and internal building fabric at approximately 65 sites across the Borough. It is envisaged that an element of reactive maintenance works will be required under the PPM Contracts. This may be awarded in accordance with the dayworks regime under the PPM Contract or, alternatively, the Authority may award such work to another contractor. Any decision on award of reactive maintenance will be at the Authority's sole discretion. The PPM schedule is a dynamic document. During the course of the Contract, PPM's may be deleted, added or deferred. Sites and assets may be removed or added during the term of the contract. The contract will be divided into ten, single supplier lots: Lot 1 - Fixed electrical installations, emergency lighting, lightning protection Lot 2 - Gas servicing and BMS systems Lot 3 - Fire alarms, CCTV systems, panic alarms and access control systems Lot 4 - Water systems management including water risk assessments Lot 5 - Air conditioning and air handling units Lot 6 - Fire doors Lot 7 - Automatic doors Lot 8 - Firefighting equipment and dry risers Lot 9 - Lifts and hoists Lot 10 - Mechanical, plumbing and generators It is the Authority's intention to appoint a single contractor to each lot. Tenderers can bid for one or any combination of Lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0f015a48-dad6-49dc-8d60-7accadf28b36
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c96e0133-9073-4af7-978a-f30f392bbf0d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20233 years ago
Submission Deadline
24 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2023 - 31 Mar 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HARROW COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA1 2XY
Post Town
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Harrow
Electoral Ward
Marlborough
Westminster Constituency
Harrow West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0f015a48-dad6-49dc-8d60-7accadf28b36-2023-02-20T17:55:54Z",
    "date": "2023-02-20T17:55:54Z",
    "ocid": "ocds-b5fd17-0f015a48-dad6-49dc-8d60-7accadf28b36",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HARROW001-DN637836-17333375",
        "title": "Planned Preventative Maintenance and Compliance",
        "description": "The London Borough of Harrow (\"the Authority\") is seeking to procure a contract for the provision of planned preventative maintenance (PPM) of external and internal building fabric at approximately 65 sites across the Borough. It is envisaged that an element of reactive maintenance works will be required under the PPM Contracts. This may be awarded in accordance with the dayworks regime under the PPM Contract or, alternatively, the Authority may award such work to another contractor. Any decision on award of reactive maintenance will be at the Authority's sole discretion. The PPM schedule is a dynamic document. During the course of the Contract, PPM's may be deleted, added or deferred. Sites and assets may be removed or added during the term of the contract. The contract will be divided into ten, single supplier lots: Lot 1 - Fixed electrical installations, emergency lighting, lightning protection Lot 2 - Gas servicing and BMS systems Lot 3 - Fire alarms, CCTV systems, panic alarms and access control systems Lot 4 - Water systems management including water risk assessments Lot 5 - Air conditioning and air handling units Lot 6 - Fire doors Lot 7 - Automatic doors Lot 8 - Firefighting equipment and dry risers Lot 9 - Lifts and hoists Lot 10 - Mechanical, plumbing and generators It is the Authority's intention to appoint a single contractor to each lot. Tenderers can bid for one or any combination of Lots.",
        "datePublished": "2023-01-20T15:50:09Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 4000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-03-24T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2023-04-01T00:00:00+01:00",
            "endDate": "2027-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/049d5dc1-439f-4e5d-b444-f48d9846ec87",
                "datePublished": "2023-01-20T15:50:09Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Procurement documents",
                "url": "http://www.londontenders.org"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c96e0133-9073-4af7-978a-f30f392bbf0d",
                "datePublished": "2023-01-20T15:50:09Z",
                "dateModified": "2023-02-20T17:55:54Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-53414",
            "name": "Harrow Council",
            "identifier": {
                "legalName": "Harrow Council"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Harrow",
                "postalCode": "HA1 2XY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Carol Barlow",
                "email": "carol.barlow@harrow.gov.uk",
                "telephone": "+44 7825414363"
            },
            "details": {
                "url": "http://www.harrow.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-53414",
        "name": "Harrow Council"
    }
}