Award

RFQ for the Supply & Delivery of Specialist/Office Paper

HALTON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

11 Aug 2022 at 11:21

Award Notice
Tender

15 Jul 2022 at 10:30

Tender Notice
Summary of the contracting process

The Halton Borough Council has recently awarded a contract for the supply and delivery of Specialist and Office Paper. The contract, valued at GBP 58,034.94, was awarded to Elliott Baxter & Co. Ltd. The procurement process followed an open procedure with a tender period ending on 1st August 2022. The contract is scheduled to start on 1st September 2022 and run until 31st August 2023, with two possible 12-month extensions. The Council is looking for suppliers to provide paper products suitable for various printing equipment and environmental considerations.

This tender by Halton Borough Council presents an opportunity for businesses in the paper supply industry to engage and potentially expand their operations. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are particularly encouraged to participate. Businesses should ensure their paper products meet the technical specifications outlined by the Council and be prepared to adhere to the pricing conditions set for the contract term and potential extensions. For suppliers committed to sustainable practices and quality assurance, this tender offers a platform for business growth and collaboration with the Council.

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Notice Information

Notice Title

RFQ for the Supply & Delivery of Specialist/Office Paper

Notice Description

Halton Borough Council is seeking appropriately qualified and experienced providers to supply Specialist and Office Paper as per the specification in this document. The product volumes indicated on the pricing schedule below represent a reasonable estimate of the volume used over a 12 month period. Items without a volume figure are less commonly bought products which may still be purchased. Specialist Paper - will be predominately used solely by the Print Unit on an ad hoc basis by way of official purchase order. The supplier(s) must ensure that deliveries take place during the hours stipulated (0930 - 1600hrs) to the address specified. Printing Services, Municipal Building, Kingsway, Widnes, WA8 7QF. All stocks supplied must be suitable for use on: * Mid to high volume Digital colour copiers supporting on line finishing. * High volume mono copiers supporting online finishing * Digital Ink jet * Consideration for optional environmentally green products will be given. (FSC, ISO9706) We will endeavour to source our supplies from companies committed to sound Environmental health & safety practices and sustainable forest management both in their own operations and those of their suppliers Any recycled variations should be made from post-consumer waste and processed without bleaching. * Please note the print unit will not use recycled products unless tested to prove suitable for purpose. * Stocks supplied should be consistent throughout the duration of the awarded contract. * Stocks supplied should be ream wrapped and boxed. * Cost of tendered items to be per 1000 sheets in all cases. Office Paper - will be used by the whole Council but will be solely ordered by the Administration Sections on an ad hoc basis by way of official purchase order. The supplier(s) must ensure that deliveries take place during the hours stipulated (0930 - 1600hrs) to the address specified on the purchase order. The following guidance must be adhered to: - * There is no minimal order value and charges relating to this * Colour paper must be available to order in reams, for small locations identified by the Council Pricing Prices submitted against indicative volumes as stated within the Pricing Schedule are to be fixed for the term of the contract. Any price review must submitted 3 months prior to the end of the contract term and should not be higher than the current inflation rate. The service will start 1st September 2022 until 31st August 2023, the contract will also offer 2 x 12 month extensions (until 31st August 2024 and 31st August 2025) NOTE: - Price Increases will only be reviewed 3 months prior to the end of the 12 month period and agreed prices will only come into force at the beginning of the new term. Pricing outside of this will not be considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0fae7235-c221-489c-8c7e-0071e9102190
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/62755e12-e620-4241-8844-7899fbe2d1bd
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30197630 - Printing paper

30197640 - Self-copy or other copy paper

30197641 - Thermographic paper

30197642 - Photocopier paper and xerographic paper

30197643 - Photocopier paper

30197644 - Xerographic paper

30199000 - Paper stationery and other items

Notice Value(s)

Tender Value
£33,000 Under £100K
Lots Value
Not specified
Awards Value
£58,034 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20223 years ago
Submission Deadline
1 Aug 2022Expired
Future Notice Date
Not specified
Award Date
10 Aug 20223 years ago
Contract Period
31 Aug 2022 - 31 Aug 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HALTON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WIDNES
Postcode
WA8 7EA
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Supplier Information

Number of Suppliers
1
Supplier Name

ELLIOTT BAXTER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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