Tender

Tender for the Provision of Vehicle Inspection, Maintenance, Recovery and Repair Services - Internal Fleet

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

14 Feb 2025 at 21:27

Tender Notice
Summary of the contracting process

Buckinghamshire Council is seeking suppliers for the provision of vehicle inspection, maintenance, recovery, and repair services for its internal fleet through an open procedure. This procurement falls under the industry category of "Repair, maintenance and associated services of vehicles and related equipment" (CPV code 50100000) and covers geographical areas in North and South Buckinghamshire. The tender process is currently in the "Tender" stage, with the submission deadline set for 17 March 2025. The anticipated contract start date is 1 June 2025, with a duration of two years and options for two 12-month extensions, potentially extending to 31 May 2027.

This tender offers a significant opportunity for businesses specialising in vehicle maintenance and repair services to secure a contract estimated at £175,000 per annum per lot. SMEs and VCSEs are particularly encouraged to apply. The contract includes services such as annual and routine servicing, MOT preparation, roadside assistance, and recovery, which can provide steady workflows and expand client portfolios. Suppliers capable of maintaining high standards above statutory requirements will find this contract particularly rewarding. The broad scope of services required makes this contract well-suited to versatile vehicle service providers with a comprehensive range of capabilities.

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Notice Information

Notice Title

Tender for the Provision of Vehicle Inspection, Maintenance, Recovery and Repair Services - Internal Fleet

Notice Description

Buckinghamshire Council has a requirement for the provision of vehicle service, maintenance and repair services for a mixed fleet of vehicles ranging from cars and vans (petrol, diesel and electric) to 7 to 17 seat school buses with some being accessibility compliant vehicles. The service is divided into 2 geographical areas referred to as Lots, namely Lot 1 (North Buckinghamshire) and Lot 2 (South Buckinghamshire). Suppliers may bid for one or both Lots. The supplier must familiarise itself with and observe all legislation and all other statutes, statutory instruments and regulations. It is important that the Supplier fully understands that the statutory requirements are only the minimum requirements for the Authority vehicles to be deemed roadworthy. The Authority seeks to maintain its fleet to a standard over and above these requirements by ensuring that all vehicles are kept in good working condition and never at risk of falling below those minimum statutory requirements. When instructed by the Authority's Representative, the Supplier shall be able to provide the following Services: a. Annual and Routine servicing. b. MOT preparation. c. MOT ('annual test'). d. LOLER Inspections e. Repairs. f. Nationwide Roadside assistance and recovery. g. Collection and Delivery of vehicles The anticipated contract commencement date is 1st June 2025. The contract term is 2 years with the option for two further extensions of 12 months each. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract at PS175,000 per annum per Lot. This is only an estimate and the actual spend will be based on actual requirements. The Council is of the opinion that TUPE will not apply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-12ab0c66-9088-4a18-8165-faf8bd78ca55
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4a2f024a-6a88-43e4-a21e-effc76d00a11
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Feb 20251 years ago
Submission Deadline
17 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2025 - 31 May 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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