Tender

Provision of Cleaning Services for the Halls of Residences and Other Areas

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

TenderAmendment

06 Nov 2018 at 10:05

Tender Notice
Tender

06 Nov 2018 at 10:02

Tender Notice
Summary of the contracting process

The University of Southampton is currently conducting a selective tendering process for the provision of cleaning services for its halls of residences and other areas, including various university-occupied locations in Hampshire, UK. The tender, titled "Provision of Cleaning Services for the Halls of Residences and Other Areas," was published on 6th November 2018, with the submission deadline set for 14th December 2018. This contract is valued at approximately £911,688 and encompasses a range of cleaning tasks, including deep cleaning, routine cleaning, and window cleaning, organized across five lots to accommodate different service requirements.

This opportunity is well-suited for small and medium-sized enterprises (SMEs) in the cleaning services sector, particularly those experienced in deep cleaning, accommodation cleaning, and building maintenance. Companies that can meet the tender's mandatory requirements, including health and safety compliance and risk assessments, will find this contract offers significant potential for growth. The segmented lots provide flexible engagement options, enabling businesses to bid for specific services that align with their capabilities and resources.

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Notice Information

Notice Title

Provision of Cleaning Services for the Halls of Residences and Other Areas

Notice Description

There is a requirement for the Provision of Cleaning Services for Halls of Residences. Services required include; Summer Deep Cleaning, Window Cleaning, Conference Deep Cleaning, Routine Cleaning of Bassett House Office Building, Emergency Cleaning and External Cleaning. In addition there is also a requirement for the Provision of Routine Cleaning Services for the following University occupied areas: o Wide Lane Sports Ground o 1 Guildhall Square o Studio 144 o Chilworth Automotive Unit The following are Mandatory requirements: o Stating compliance and how you comply with each element of the specification for each lot that you are applying for o Control of Substances Hazardous to Health (COSHH) risk assessments present onsite for each chemical that is to be used in provision of the service o Task risk assessments present onsite for each activity relevant to the provision of the service o Method of work statements and risk assessments must be signed off by the University prior to work commencing o Working at heights risk assessment onsite at all times (if applicable to the lot for which you are applying to) o Supervisor present at all times when staff providing the service are working on site. This is not required at Chilworth Automotive Unit. o Full uniform with badge to be worn by all permanent staff and contracted staff when on site Lots In order to mitigate risk and ensure reliability and sufficient resource coverage across the range and scale of residential premises the service has been separated into five lots as below: o Lot 1 - Summer Deep Clean, Conference Deep Clean, Window Cleaning, Bassett House o Lot 2 - Summer Deep Clean, Conference Deep Clean, Window Cleaning, Emergency Cleaning and External Cleaning o Lot 3 - Summer Deep Clean and Window Cleaning o Lot 4 - Summer Deep Clean and Conference Deep Clean o Lot 5 - Routine Cleaning of Wide Lane Sports Ground, 1 Guildhall Square, Studio 144 and Chilworth Automotive Unit Tenderers who are unable to meet the mandatory requirements of this Tender will be excluded from the Tender process without any further evaluation of their Tender response. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1310ae0d-4ae8-447f-8439-5b46695d2c15
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/488df228-4816-4adf-9d25-bee75eb9f0e0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

Notice Value(s)

Tender Value
£911,688 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Nov 20187 years ago
Submission Deadline
14 Dec 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2019 - 31 May 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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