Award

CP1404-16 Fully Hosted and Managed Human Resources Management System

DEVON COUNTY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

26 Oct 2017 at 14:01

Award Notice
Tender

26 Apr 2017 at 11:25

Tender Notice
Summary of the contracting process

The procurement process concerns a contract titled "CP1404-16 Fully Hosted and Managed Human Resources Management System," initiated by Devon County Council, for a comprehensive Human Resources Management System using cloud technology. This project is categorised under services, specifically time accounting or human resources software. The procurement method employed is an open procedure, with the tender period concluding on 12th June 2017. The overall contract spans from 11th September 2017 to 10th September 2022, and the contract value is estimated at £5,104,000. The primary service will support over 24,000 employees across the South West of England, with the system going live by 1st May 2018 and requiring full operational capability by 31st August 2018.

This tender presents a significant opportunity for businesses in the software and IT services sector, particularly those specialising in HR solutions and cloud-based technologies. Companies capable of delivering scalable systems compatible with multiple pay cycles and able to provide seamless integration with existing infrastructures would be well-positioned to compete for this contract. With a focus on self-service accessibility and compliance features, businesses with expertise in user-centric design and integration of payroll and HR functions will find this an advantageous space for growth and collaboration.

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Notice Information

Notice Title

CP1404-16 Fully Hosted and Managed Human Resources Management System

Notice Description

The provision of a fully hosted, managed Software as a service Human Resources Management System. Moving away from paper-based processes to self-service access for all, including update and authorisation, Self-service must be intuitive for users and managers. The employee life cycle processes are initiated and approved via self-service work-flows. The professional HR/Payroll users will provide a quality assurance and validation service. We will adopt standard best practice processes and solutions, which will not be customised to match existing processes. We require 1 supplier to deliver our core services; we are also interested in optional modules from the same supplier that we may implement during the period of the contract. Core Payroll including mileage and expenses; HR requirements including absence management and time and attendance; Reporting; Data migration from existing software; ICT requirements; Interfaces Optional; Recruitment; Learning and development.The system will be scale-able to meet changing needs, use cloud based technology and be future proofed with upgrades and legislative changes included. We will not want to customise the system however basic configuration and system administration access will be required. 12 months migrated history will be required for absence purposes; The system will need to integrate with a number of other systems and to maintain legal compliance e.g. intermediaries (off-payroll working). The system will support approx. 24 000+ employees/workers across multiple employer tax references. The system will need to be able to handle over 80 separate pay-runs, with multiple pay dates. Mobilisation will start immediately upon award, go live will need to commence on 1.5.2018 and all modules must be live 31.8.32018; starting with core DCC employees, followed by DCC maintained schools and external clients, e.g. Academies and Dartmoor National Park.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/604de84f-c93f-4171-9d8f-9cb86ab0799e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£1,864,000 £1M-£10M
Lots Value
Not specified
Awards Value
£5,104,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 20178 years ago
Submission Deadline
12 Jun 2017Expired
Future Notice Date
Not specified
Award Date
23 Oct 20178 years ago
Contract Period
24 Oct 2017 - 24 Oct 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEVON COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

MIDLANDHR

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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