Tender

Grounds Maintenance Contract

HAYDON WICK PARISH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

13 Jul 2022 at 08:32

Tender Notice
Tender

05 Jul 2022 at 14:01

Tender Notice
Summary of the contracting process

Haydon Wick Parish Council in North Swindon is currently seeking a grounds maintenance contractor for its autumn/winter schedule through a tender process. This procurement falls within the works category and is classified under weed-clearance services, parks maintenance, and grounds maintenance. The tender period will close on Friday, 5th August 2022, with the initial contract expected to commence on 3rd October 2022 and continue until 28th February 2023. The expected value of the contract is £60,000, and the procurement method being utilised is a limited competitive quotation, aimed at suppliers below the official threshold.

This tender presents a valuable opportunity for small and medium-sized enterprises (SMEs) specialising in grounds maintenance and horticultural services. Given the expectations of high-quality execution aligned with best practices, businesses equipped with expertise in horticulture, arboriculture, and outdoor maintenance would be well positioned to compete. Furthermore, this initial short contract may lead to future arrangements as the Council is open to discussing extended service opportunities based on the results of this contract.

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Notice Information

Notice Title

Grounds Maintenance Contract

Notice Description

Haydon Wick Parish Council in North Swindon wishes to appoint a grounds maintenance contractor to conduct the autumn/winter schedule this year. The required works described in this tender specification are expected to be executed by the Contractor in a manner that enhances the reputation of the Council for the maintenance of its open spaces. In general, what is required is the best horticultural / arboriculture practices to be implemented and the maintenance of rigorous standards of discipline, cleanliness, and tidiness. The quality of finish of the cut is currently of reasonable standard, and the Contractor will be expected to maintain, and where practical over the period of the contract, enhance the standard. The Head of Parks & Open Spaces is currently updating the maps provided with local knowledge and any updated information. If you wish to see these documents please contact POSTManager@haydonwick.gov.uk The deadline for this tender is Friday 5th August 2022. The initial contract period for the Autumn/Winter ITT is October 2022 - February 2023. A key factor when setting this duration is giving consideration to the bird nesting season and not being able to do hedge cutting works in the spring, as per legislation and best practice. The Council intends to conduct an Invitation To Tender (ITT) in 2023 for a three year Hedge, Shrub and Low Lying Trees Maintenance Contract. This initial five month contract will provide benchmark data for both parties to assess the unprecedented changes to a wide range of external factors (for example fuel prices, supply chain delays and staff recruitment/retention). Potential suppliers should not be deterred by this initial short duration because it may be open to discussing future service arrangement, in line with the Council's procurement policy. The Council also recognises there will be a potential for additional ad-hoc works to accompany the contract for example; more extensive tree works and areas outside of the scope of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-13ee9287-5a48-4889-b9c4-3a985e74c774
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4a8c9f61-5124-4842-8ccb-e17d57542943
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77312000 - Weed-clearance services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20223 years ago
Submission Deadline
5 Aug 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Oct 2022 - 28 Feb 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAYDON WICK PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN25 1QQ
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Haydon Wick
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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