Award

Provision of Stands & Seating at The Royal Hospital Chelsea

ROYAL HOSPITAL CHELSEA APPEAL LIMITED

This public procurement record has 2 releases in its history.

Award

17 Jan 2025 at 10:49

Award Notice
Tender

11 Oct 2024 at 11:11

Tender Notice
Summary of the contracting process

The Royal Hospital Chelsea Appeal Limited has completed the award stage for the tender titled "Provision of Stands & Seating at The Royal Hospital Chelsea." This tender falls under the industry category of Event Services, with a specific CPV classification of 79952000. The procurement process involved an open procedure, below the threshold, and was published on 11th October 2024. The contract covers the installation and removal of seating stands for up to 2400 seats and includes the construction of a built platform merging two large grass areas. The awarded contract to Arena Event Services Group is valued at £153,900, and the project is scheduled to start on 5th June 2025 and end on 14th June 2027. The work is to be carried out at the Royal Hospital Road, London, SW3 4SR.

This procurement offers significant opportunities for small to medium-sized enterprises (SMEs) specializing in event services and structural installations. Businesses with expertise in erecting and dismantling seating arrangements, particularly for large-scale events, and those with capabilities in integrating ticketing software, are well-suited to compete. The requirement for safety certifications and compliance with structural integrity and weatherproofing standards will ensure only competent and accredited firms can participate. Engaging in this contract can enhance a company's portfolio, offering exposure and potential for future opportunities with prestigious institutions like the Royal Hospital Chelsea. Businesses interested in similar opportunities should consider the detailed requirements and timelines to ensure they meet the stringent standards set by the buyer.

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Notice Information

Notice Title

Provision of Stands & Seating at The Royal Hospital Chelsea

Notice Description

Please note that this advert closes on 18th November 2024 0900. No further interest will be accepted after this date. The purpose of this tender (RHC - 23) is for the installation and removal of seating stands to support up to 2400 seats. In addition, requires a built platform that merges two large areas of grass. The Royal Hospital has 230 staff and up to 300 residents on site and for the purpose of the Founder's Day requirement there would be a need for seating for 2,400 guests and members of the public on site who could potentially be making use of the Seating for the Parade segment of Founders Day. Scale of Requirement: * All such structural units are erected according to any plan issued to the Royal Hospital Chelsea, which have been approved by the Royal Hospital Chelsea. * It is desirable that, in the future, the allocation of seating will be done using software tools. In addition to an A1 paper plan of the seating, it would be beneficial for it to be available in a format that would interoperate with ticketing software/applications. * All structures are checked and certified as being safe for use by an accredited competent person before the setup is handed over to a member of Royal Hospital Facilities Management staff. * All structural units are to be fully erected and secured against adverse weather conditions and handed over to Royal Hospital staff on the day prior to the Governor's Review (which takes place on the Tuesday prior to Founders Day). * All Stands and seats are clearly marked for ease of the users. * All open scaffolding structures are covered with a material in keeping with the setting but must be approved by the Royal Hospital Chelsea. * All structures are removed from Site after, as agreed with the Royal Hospital Chelsea. All areas/surfaces used by the construction team are protected at all times during the build-up and break down of the Stands. * All RHC In Pensioners, Staff and General Public, are protected from the work force with correct and compliant signage and barriers during the build-up and break down of all Structures, this must include vehicle movement. Please email jonathan.clarke@chelsea-pensioners.org.uk to request the tender documents. Additional information: Please email jonathan.clarke@chelsea-pensioners.org.uk to request the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-147c101f-a417-4c13-a684-623a6db596ca
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dab4a3e7-ac96-4396-9ce2-bf2d98d378b7
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
£153,900 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jan 20251 years ago
Submission Deadline
18 Nov 2024Expired
Future Notice Date
Not specified
Award Date
18 Dec 20241 years ago
Contract Period
4 Jun 2025 - 14 Jun 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL HOSPITAL CHELSEA APPEAL LIMITED
Contact Name
Jonathan Clarke
Contact Email
jonathan.clarke@chelsea-pensioners.org.uk
Contact Phone
02078815436

Buyer Location

Locality
LONDON
Postcode
SW3 4SR
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Royal Hospital
Westminster Constituency
Chelsea and Fulham

Supplier Information

Number of Suppliers
1
Supplier Name

ARENA EVENT SERVICES GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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