Tender

S4S Schools Cluster ~ Tender for Catering Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 1 release in its history.

Tender

03 Oct 2019 at 11:01

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is conducting a tender for catering services across eight educational establishments in the West Midlands, titled "S4S Schools Cluster ~ Tender for Catering Services." This procurement is currently in the tender stage, with submissions due by 28 October 2019. The contract period is set to commence on 1 April 2020 and run until 31 March 2025, with an estimated value of £1,965,000. The tender process is classified as selective, using a restricted procedure above the threshold, and is focusing on school catering services.

This tender presents significant opportunities for catering businesses, especially those with experience in providing services to educational institutions including those with special educational needs (SEN). Companies that can demonstrate innovation and an understanding of current food trends will be well positioned to compete, particularly as the purchasing authority seeks to improve meal uptake across the schools by enhancing the quality and variety of available options. The successful bidder will also be required to ensure compliance with TUPE Regulations and must be capable of delivering detailed performance reports each month, presenting a need for transparency and effective management practices.

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Notice Information

Notice Title

S4S Schools Cluster ~ Tender for Catering Services

Notice Description

The successful Supplier will be required to provide catering services at the following eight locations: - Penn Hall Special School ~ WV4 5HP - Graiseley Primary School ~ WV2 4NE ~ delivered service - PRU Lawnswood Campus ~ WV4 6SR ~ delivered service, 3 catering outlets - Stowlawn Primary School ~ WV14 6EH ~ shared kitchen with Green Park Special School - Green Park Special School ~ WV14 6EH - Holy Trinity Catholic Primary School ~ WV14 7PD - Castlecroft Primary School ~ WV3 8HS - Jesson's Church of England Primary School ~ DY1 2AQ Full details in relation to these schools can be found on their individual web sites. Services 4 Schools (S4S) Ltd have been commissioned by the school cluster Clients to coordinate this project to ensure Best Value principles are achieved. The Litmus Partnership are working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process. The catering services provisions at all 8 schools have not been market tested in recent years and to ensure Best Value principles are applied the Clients have made the decision to tender their catering services. Not all of the schools have their own kitchen facilities, as detailed above, and it is expected that the successful Supplier will have the experience and ability to offer this type of service. In addition to this, three of the schools have SEN requirements and this should be taken into account when completing the tender submission. The PRU Lawnswood Campus also requires both a primary and secondary meal provision due to the age range of its students. Current pupil roll numbers across all 8 sites is circa 1 600. Approximate daily meal numbers served are circa 900 including cash and Free School Meals. The estimated annual turnover value based on the current Universal Free School meal allowance across all 8 locations is circa PS393k per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Clients firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake. For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance. The Clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify 'Best Value' and work in partnership with the chosen Supplier going forward. Please note: This contract will be awarded as a single lot. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/s4s_schools_cluster/ The closing date for receipt of the Selection Questionnaire is 28.10.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1591129c-8c76-4e85-976e-508eaaf6e488
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7a2b2c93-95d4-4c6f-b904-d2064cbc37fc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£1,965,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Oct 20196 years ago
Submission Deadline
28 Oct 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2020 - 31 Mar 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WEST MIDLANDS
Postcode
WV4 5HP
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
Penn
Westminster Constituency
Wolverhampton West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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