Tender

Sawbridgeworth Town Council - Christmas Lighting Scheme 2025-2027

SAWBRIDGEWORTH TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Sep 2025 at 12:29

Tender Notice
Summary of the contracting process

The procurement process initiated by Sawbridgeworth Town Council, titled "Sawbridgeworth Town Council - Christmas Lighting Scheme 2025-2027", focuses on the installation, maintenance, and de-installation of a Christmas lighting scheme. The procurement falls under the industry category of "Electrical machinery, apparatus, equipment and consumables; lighting." The contract will cover the festive seasons from 2025 through 2027 in Sawbridgeworth, England. The process is currently at the tender stage, with a deadline for submissions set for 12 noon on Friday, 16th September 2025. The open procedure method is being utilised for this procurement, encouraging a wide range of eligible contractors to participate.

This tender presents significant opportunities for businesses specialising in holiday lighting installations, electrical services, and maintenance. Companies adept at handling complex lighting schemes, particularly those familiar with local authority licensing processes and possessing relevant certifications like HERS and CFA, will find this project well within their skill set. The contract demands not only technical expertise but also flexibility in terms of emergency call-out services and attendance at public events, providing businesses with an opportunity to showcase their capability and reliability. Small and medium enterprises (SMEs) may find this bidding particularly suitable due to the project's requirements and scope.

How relevant is this notice?

Notice Information

Notice Title

Sawbridgeworth Town Council - Christmas Lighting Scheme 2025-2027

Notice Description

The Requirement You are invited to submit your best prices for the following elements: 1. The PAT Testing, Installation, Maintenance, De-installation, relocation and/or Storage (at approved premises) of the existing Lighting Scheme including tree of life described above and in Appendices 1 and 2. 2. Agreeing, in conjunction with the town council, any necessary Festive Lights licence from the highways authority will be obtained in advance from Hertfordshire County Council. 3. All necessary documentary evidence with regard to legal obligations such as health and safety and risk assessments will be supplied by the successful bidder as part of the tender process including HERS registration that is a requirement from HCC. 4. Your proposal for any additional lighting which in your opinion would enhance the scheme overall. 5. Attendance at the switching on ceremony to activate all lights and attendance during the period of lighting for maintenance purposes. 6. To supply and install 15 foot living Christmas Tree on Fair Green (pot supplied) to install a temporary electricity supply from lamp column to tree (Note: this must be below ground) to install low voltage lights. Supplied by STC (owned) cabling for underground supply, timer and lights to illuminate. Picture 4 7. To supply and install 12 foot Christmas Tree pot supplied. You are invited to contact the Town Clerk / Town Project Manager for clarification on any point. For 2025, the Christmas Lights will be switched on during the evening of the last Saturday in November and follows this patter thereafter for 2026 and 2027 and should be installed and tested by this date although installation may be commenced in conjunction with contractors schedules. In case of any issues with any of the lights during the Festive period we would expect contractors to provide a 24 hour call out service. Attendance on the scene is expected within 4 hours for any emergencies. Tender document should evidence that the company is both HERS and CFA registered and guarantee that ALL engineers are skilled in their job roles and have the right equipment and tools to work safely. Your offers should be made against Requirement Items 1, 2, 3 ,4, 5, 6 and 7 as described above, and sent for the attention of the Town Clerk in a sealed envelope marked "Tender for Seasonal Lighting", to arrive no later than 12 noon on Friday 16th September 2025. Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, Risk Assessments, Method Statements, etc. .

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-16dba8bb-d261-4fd1-abac-c303cc689862
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/84637fc3-2f32-4416-8689-509c79ac4e2f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

31100000 - Electric motors, generators and transformers

31200000 - Electricity distribution and control apparatus

31300000 - Insulated wire and cable

31400000 - Accumulators, primary cells and primary batteries

31500000 - Lighting equipment and electric lamps

31600000 - Electrical equipment and apparatus

31700000 - Electronic, electromechanical and electrotechnical supplies

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20253 months ago
Submission Deadline
16 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Oct 2025 - 4 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SAWBRIDGEWORTH TOWN COUNCIL
Contact Name
Christopher Hunt
Contact Email
chris.hunt@sawbridgeworth-tc.gov.uk
Contact Phone
01279 724537

Buyer Location

Locality
SAWBRIDGEWORTH
Postcode
CM21 9AN
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Sawbridgeworth
Westminster Constituency
Hertford and Stortford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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