Award

Further Competition for Prepaid Cards under CCS Framework (RM 3828) - Lot 2 - AWARD

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

09 Aug 2022 at 15:27

Award Notice
Summary of the contracting process

The Sandwell Metropolitan Borough Council has recently awarded a contract for a prepaid card system under the CCS Framework (RM 3828) - Lot 2. This procurement aims to provide prepaid cards for three council functions, including support for client finances, direct payments, and clients without access to public funds. The contract period is set to commence on 1st June 2022 and will run for 2 years and 10 months. The closing date for the procurement process was Friday 29 April 2022 at 15:00hrs. The procurement method used was a selective procedure with a restricted process.

This tender offers opportunities for businesses providing smart card services to compete. Companies with expertise in managing prepaid card systems, financial administration services, and secure online systems would be well-suited for this opportunity. The Sandwell Metropolitan Borough Council has selected allpay Limited as the supplier for this contract. Businesses interested in bidding can access the Sandwell MBC In-tend Supplier Portal to register, express interest, and submit quotations. For further assistance with the procurement process, companies can contact the In-tend support team at 0844 272 8810.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Further Competition for Prepaid Cards under CCS Framework (RM 3828) - Lot 2 - AWARD

Notice Description

Further Competition for Prepaid Cards under CCS Framework (RM 3828) - Lot 2 The Council wishes to procure a prepaid card system for three separate council functions. Three separate on-line systems will be required, and initially between 400 and 500 cards between the three functions (expected to grow in the longer term to 1,000+ cards). Appointeeship Unit require a system to assist in the administration of client finances where the authority is acting as Appointee / Deputy. This service takes responsibility for the management of finances for customers who are unable to manage their own finances and have no one willing or able to do this for them. The team has an existing contract which is being terminated in October 2022 as the supplier is withdrawing from the market. Direct Payments - the council wishes to introduce a prepaid card system as an alternative to the current method which requires each client to set up a specific bank account to receive and pay out their allocated Direct Payment. A direct payment is funding for a person's care and support services which the person has decided to arrange themselves, rather than asking the council to arrange the services for them. Currently, clients are required to account for their use of their Direct Payment care funding by submitting regular paper reports, copies of bank statements plus receipts and invoices to support each payment. No Recourse to Public Funds; deal with clients whose legal immigration status in the UK means that they cannot access mainstream benefits and housing assistance. Currently the service makes ad-hoc cash payments to clients who face high needs - very rarely do they make more than two payments to any one client. They wish to introduce a prepaid "limited load" card system to replace the current method, so that clients can have funds added to an anonymous card which would expire after a maximum of three loads. Contract Period The contract period will be for 2 years 10 months commencing on 1st June 2022. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to Quotation or other related documents. To submit a quotation you will be required to 'Opt In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 29 April 2022 at 15:00hrs

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-184d74c6-6040-4a7c-9040-b9f3f2b6bd3e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/93832c99-f60f-42e2-a647-63f1604a6a12
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30162000 - Smart cards

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£40,528 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20223 years ago
Submission Deadline
29 Apr 2022Expired
Future Notice Date
Not specified
Award Date
24 Jul 20223 years ago
Contract Period
31 May 2022 - 31 Mar 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B69 3DB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Supplier Information

Number of Suppliers
1
Supplier Name

ALLPAY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-184d74c6-6040-4a7c-9040-b9f3f2b6bd3e-2022-08-09T16:27:57+01:00",
    "date": "2022-08-09T16:27:57+01:00",
    "ocid": "ocds-b5fd17-184d74c6-6040-4a7c-9040-b9f3f2b6bd3e",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-230-6024-SMBC 22040 - AWARD",
        "title": "Further Competition for Prepaid Cards under CCS Framework (RM 3828) - Lot 2 - AWARD",
        "description": "Further Competition for Prepaid Cards under CCS Framework (RM 3828) - Lot 2 The Council wishes to procure a prepaid card system for three separate council functions. Three separate on-line systems will be required, and initially between 400 and 500 cards between the three functions (expected to grow in the longer term to 1,000+ cards). Appointeeship Unit require a system to assist in the administration of client finances where the authority is acting as Appointee / Deputy. This service takes responsibility for the management of finances for customers who are unable to manage their own finances and have no one willing or able to do this for them. The team has an existing contract which is being terminated in October 2022 as the supplier is withdrawing from the market. Direct Payments - the council wishes to introduce a prepaid card system as an alternative to the current method which requires each client to set up a specific bank account to receive and pay out their allocated Direct Payment. A direct payment is funding for a person's care and support services which the person has decided to arrange themselves, rather than asking the council to arrange the services for them. Currently, clients are required to account for their use of their Direct Payment care funding by submitting regular paper reports, copies of bank statements plus receipts and invoices to support each payment. No Recourse to Public Funds; deal with clients whose legal immigration status in the UK means that they cannot access mainstream benefits and housing assistance. Currently the service makes ad-hoc cash payments to clients who face high needs - very rarely do they make more than two payments to any one client. They wish to introduce a prepaid \"limited load\" card system to replace the current method, so that clients can have funds added to an anonymous card which would expire after a maximum of three loads. Contract Period The contract period will be for 2 years 10 months commencing on 1st June 2022. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to Quotation or other related documents. To submit a quotation you will be required to 'Opt In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 29 April 2022 at 15:00hrs",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "30162000",
            "description": "Smart cards"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "B69 3DB"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2022-04-29T15:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2022-06-01T01:00:00+01:00",
            "endDate": "2025-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-16",
            "name": "Sandwell Metropolitan Borough Council",
            "identifier": {
                "legalName": "Sandwell Metropolitan Borough Council"
            },
            "address": {
                "streetAddress": "Freeth Street, Oldbury",
                "locality": "West Midlands",
                "postalCode": "B69 3DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Michelle Hackwood",
                "email": "michelle_hackwood@sandwell.gov.uk",
                "telephone": "0121 569 2873"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-215851",
            "name": "allpay Limited",
            "identifier": {
                "legalName": "allpay Limited"
            },
            "address": {
                "streetAddress": "Whitestone Business Park, Whitestone, Hereford, Herefordshire, United Kingdom, HR1 3SE"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-16",
        "name": "Sandwell Metropolitan Borough Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-184d74c6-6040-4a7c-9040-b9f3f2b6bd3e-1",
            "status": "active",
            "date": "2022-07-25T00:00:00+01:00",
            "datePublished": "2022-08-09T16:27:57+01:00",
            "value": {
                "amount": 40528,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-215851",
                    "name": "allpay Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2022-06-01T00:00:00+01:00",
                "endDate": "2025-03-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/93832c99-f60f-42e2-a647-63f1604a6a12",
                    "datePublished": "2022-08-09T16:27:57+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}