Tender

SSBC121 Event Manager

SMALL STEPS BIG CHANGES

This public procurement record has 1 release in its history.

Tender

25 Mar 2024 at 16:25

Tender Notice
Summary of the contracting process

Small Steps Big Changes (SSBC) is looking for an Event Manager for their upcoming 2-day conference planned for September 2024. The event aims to attract national and international thought leaders to address child development outcomes. SSBC seeks consultants or organisations with expertise in event planning, attracting audiences, and promoting events. The tender, titled "SSBC121 Event Manager," falls under the "Event services" category with a contract value of £15,000. The procurement method is direct, with a single tender action below the threshold. The tender period ends on April 8, 2024, and the contract period is from May 6, 2024, to November 29, 2024.

This opportunity presents SMEs and VCSEs with a chance to showcase their event planning capabilities, audience engagement skills, and promotional expertise. Businesses well-versed in organising conferences, attracting national speakers, and implementing innovative event features are suited to compete. SSBC has identified a venue for the event in NG1 5FW and is keen to collaborate creatively with the selected consultant/organisation on breakout sessions and promotional activities. For small businesses seeking growth in the event management sector, this tender offers a platform to demonstrate their skills and network within the industry.

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Notice Information

Notice Title

SSBC121 Event Manager

Notice Description

SSBC is now in the final phase of its programme and we are planning the last large-scale Programme wide annual event. SSBC would like to invite tenders from consultants and/or organisations who feel suitably qualified to deliver a high-quality, high-profile and creative 2-day conference. SSBC require an event planner/coordinator who is not only skilled in organising 2-day conferences but also attracting national audiences and has experience in early years and early intervention/prevention. We are looking to attract as keynote speakers national and international thought leaders, academics, authors who can address and inspire the audience across the three SSBC child development outcomes; speech-language and communication, social and emotional development and nutrition and our fourth outcome around systems change. Therefore, we want to engage a consultant/organisation with high-profile connections /networks. SSBC have some contacts internally that we can share, but ideally, we are looking for a partner who can pull on a wider network which includes policymakers. We expect that the successful consultant/organisation will work in partnership with the SSBC Evaluation Manager to identify and approach potential speakers. SSBC believe that one of the keys to the success of this project will be the promotion and exposure of the event to attract a much wider audience. Therefore, the project plan to deliver this event should include advertising and promotion support and VIP invites. The bidding consultant/organisation should be able to draw on relevant communication and PR expertise. SSBC are also interested in exploring how we add some originality to proceedings. This might include visual minutes, interpreters, interactive platforms such as slido/ menti etc. We are interested in bids that offer some suggestions on how to incorporate this into the plans. SSBC has identified a suitable venue and has booked this for September 2024. The venue has a main auditorium event and smaller rooms for breakout rooms/sessions. We are looking for someone who can also support the planning of the breakout sessions, which may include poster displays from some of our funded projects and partners. We are looking for a consultant/organisation who can approach this part of the plan creatively and has a suite of tools and expertise to help us in this area (for example templates for posters). SSBC has some internal resources that it can make available to the project, if this is required, please ensure that this is made clear within the project plan. Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1979c5bb-c032-4595-a4b6-447dcee5efab
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/eba40576-931b-477f-b727-0d312360eb7f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 20241 years ago
Submission Deadline
8 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 May 2024 - 29 Nov 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SMALL STEPS BIG CHANGES
Contact Name
Mark Abthorpe
Contact Email
mark.abthorpe@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 5FW
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Hyson Green & Arboretum
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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