Tender

Glouestershire County Council are prorcuring an Asset Manager solution including software and hardware for their GIS service

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

15 Nov 2019 at 08:41

Tender Notice
Summary of the contracting process

Gloucestershire County Council is currently seeking proposals for an Asset Manager solution that encompasses both software and hardware for its GIS service. This procurement falls within the services industry and is based in the South West region of the United Kingdom. The tender, classified under inventory management software packages, has a value of between £230,000 and £260,000. The open tender process will close on 16 December 2019, with a contract commencement date set for 31 March 2020, running through to 1 April 2024.

This tender presents significant opportunities for businesses specialising in software development, particularly those focusing on asset management systems and related services. Small and medium-sized enterprises (SMEs) are encouraged to compete, as the procurement method favours a diverse range of suppliers. Companies that can provide web-based, secure, and scalable solutions that integrate functionality such as stock management, logistics, and reporting will be in a strong position to respond effectively to this opportunity.

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Notice Information

Notice Title

Glouestershire County Council are prorcuring an Asset Manager solution including software and hardware for their GIS service

Notice Description

Gloucestershire County Council need to procure an asset management database that: * Is web-based; * Is hosted by the system Supplier; * Provides Registered Users with secure online access; * Provides Registered Users secure access through a mobile App which is compatible with both iOS and Android; * Has a customer portal to enable Customers to request support online; * Have a core function system (as set out in paragraph 5 below) with additional functional modules; * Can restrict access; * Has Transport Layer Security (TLS) so that all email traffic is encrypted. The system must enable: * Orders for equipment, technology and adaptations against an individual; * Allocation of orders to the most appropriate team for delivery and fitting; * Information held on each product in respect of service, maintenance, expected return date and battery change information; * Allocation of jobs to relevant teams of items in the field; * The building of a documents library on equipment products, training manual and clinical competencies; * Reporting on system data; * Emails to be generated and received from within the system; * System administration including user access controls; * Administrators to have additional functionality to include but not limited to overriding of orders, allocation, report runs and local system upgrades; * Training videos/materials to be housing within the system; * All registered users to have a unique identifier; * All stock regardless of type to be tracked through barcodes and hand held devices permitting live system updates. The Core modules that the system must have include the following Purchasing - includes; raising order on system, transferring to GCC SAP system. Stock Management - includes from receipt of stock from supplier to Goods Receipt to barcoding and putting into stock. It Stock Inventory - regularly checking and auditing of stock. Ordering - Assessor ordering equipment Stock Order Processing - On receipt of order, processing through Picking process to despatch area. Logistics (Delivery and Collections); - Delivery and collection of equipment . by transport Team Recycling - receipt of collections to decontamination, refurbishment or scrapping into stock. Reporting - suite of reports covering finance and operations. To access the full suite of documents please go our supplying the South West Portal and register to access the ITT documents.The systems reference for this procurement is DN445068. All questions and tender submission must be via the Supplying the South West Portal:https://www.supplyingthesouthwest.org.uk/?ReadForm&login

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3eec6bb4-7213-4142-8169-732ab3a6249c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30232100 - Printers and plotters

48218000 - License management software package

48318000 - Scanner software package

48430000 - Inventory management software package

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Nov 20196 years ago
Submission Deadline
16 Dec 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Mar 2020 - 1 Apr 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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