Tender

HR / Payroll system

COLEG Y CYMOEDD

This public procurement record has 2 releases in its history.

TenderAmendment

10 Jan 2020 at 14:48

Tender Notice
TenderAmendment

20 Dec 2019 at 10:16

Tender Notice
Summary of the contracting process

Coleg y Cymoedd is seeking suppliers for a comprehensive HR and Payroll system to enhance their current software solutions. This procurement falls under the software package and information systems industry category and is located in Tonypandy, Wales. The tender is currently at the active stage, with submissions due by 12pm on 30th January 2020. The expected implementation start date is 5th March 2020, aiming for a 'go live' date in June 2020. The value of the contract ranges from a minimum of £30,000 to a maximum of £100,000 over a three-year period, with potential for extension.

This contract presents substantial opportunities for businesses, especially for SMEs and voluntary, community, and social enterprises adept in providing integrated software solutions. Companies with expertise in cloud-based HR and payroll systems, data analytics, and user-friendly interfaces will be particularly well-suited to compete. The requirement for seamless integration with existing systems and the capacity to handle over 1,000 employee records offers a lucrative entry point for innovative technology providers looking to expand their market presence.

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Notice Information

Notice Title

HR / Payroll system

Notice Description

Coleg y Cymoedd are seeking suppliers that can provide a fully integrated software solution for human resources (HR) and payroll or a HR system that can integrate with another payroll system. The current HR and payroll systems have been in place for a number of years and in their current form constrains the transformation of services. The Governors and the Senior Leadership Team are looking for state of the art technology so that the new system will not only bring us to the now but will continue to push us ahead in terms of business intelligence. The new system must: * be easy to use, * be able to work on any device 24/7. (The system must be accessible from Android and IOS devices whilst mobile), * support 1000+ employees records and history. (Current workforce 750 employees), * have the capacity and potential to grow in scope, * have internal integration with key agents such as HMRC, and * have the ability to externally integrate information to other key data sets. Our headline basic requirements can be identified as follows: 1. fully integrated HR/Payroll system (or the ability to interface with the existing systems - ie TEAMSPIRIT payroll system and Agresso finance system), 2. data storage of employee key details ie pay, contract information, service records 3. unlimited document storage that can be categorised to ensure compliance with GDPR 4. employee self-service, 5. a visually appealing dashboard providing complex data and analytics to support both operational and strategic requirements. 6. web based recruitment and on-boarding 7. learning and development platform 8. performance development reviews 9. expenses claiming and approval 10. payroll solution that will encompass the full range of statutory legislative requirements and also complex terms and conditions such as pay and pension calculations / deduction, finance coding / budgets and the ability to deal with dual posts. It is anticipated that implementation will begin in March 2020 with 'go live' by June 2020. The college is looking to procure a solution for a 3 year period with the option to extend further. Additional information: As part of the tendering process, suppliers are invited to meet with college representatives to present an overview of the HR/payroll solution offered. The proposed date for attending Coleg y Cymoedd is 23rd January 2020. Please contact Jonathan Morgan to discuss this opportunity. Final tenders will need to be submitted 12pm on 30thJanuary 2020. Please note that the tender was updated on 20/12/2019. The lowest value of the contract is PS30000. Highest Value PS100000. Please note that the tender was updated on 20/12/2019. The lowest value of the contract is PS30000. Highest Value PS175000 which covers a 3 year period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1bc74ce1-aab7-43fb-aefd-04336df6382b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b0ea3610-8ea7-4a7e-90b2-7a9f69a7e893
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jan 20206 years ago
Submission Deadline
30 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Mar 2020 - 31 Jul 2023 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COLEG Y CYMOEDD
Contact Name
Jonathan Morgan
Contact Email
jonathan.morgan@cymoedd.ac.uk
Contact Phone
07972299620

Buyer Location

Locality
TONYPANDY
Postcode
CF40 2TQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Llwyn-y-pia
Westminster Constituency
Rhondda and Ogmore

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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