Tender

Hybrid Mail Services 2021

BATH AND NORTH EAST SOMERSET COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Oct 2021 at 08:04

Tender Notice
Summary of the contracting process

The procurement process involves Bath and North East Somerset Council seeking to appoint a supplier for Hybrid Mail Services 2021. This selective tender falls under the services category, focusing on both print and post delivery as well as digital delivery options. The tender period will close on 19th November 2021, with the contract starting on 1st March 2022 and ending on 30th September 2025. The estimated annual expenditure is between £250,000 and £300,000, making it a significant opportunity within the postal and courier services sector in England.

This tender represents a valuable opportunity for businesses specialised in mail services, logistics, and digital communication solutions. Companies that are experienced in hybrid mail delivery or have capabilities in processing large volumes of documents would be particularly well-suited to compete. The potential for efficiency improvements and service expansion across council services may also foster growth and innovation for successful bidders in this expanding market.

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Notice Information

Notice Title

Hybrid Mail Services 2021

Notice Description

The Council is seeking to appoint an experienced and competant supplier to provide Hybrid Mail services. The service is expected to cover all aspects of hybrid mail delivery including all print and post, but also with the potential to include digital delivery and incoming mail. Aspirations of the council include improved returned mail processing, expansion of service across other areas of the council, improved efficiencies for Council resource and movement toward digital delivery. Background: The Council implemented a hybrid mail services in 2018 and has worked with the existing supplier to develop those services over recent years. Approximate volumes for the most recent financial year were as follows: * Total documents sent via BANES hybrid mail = 585,000 * This splits down into: Ad hoc mail of 185,000 and Bulk Mail volume of 400,000 The estimated annual expenditure of the future contract is likely to be in the range of PS250,000 - PS300,000, although the actual contract value will be dependant on additional service uptake, the drive for process efficiencies and potential digital delivery.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1bd2a0bb-1abf-4b52-a67b-e11b5a5cbea1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ec24be77-a23a-4a62-b7b2-b18d7b496c6b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

64 - Postal and telecommunications services

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

64100000 - Post and courier services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20214 years ago
Submission Deadline
19 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2022 - 30 Sep 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BATH AND NORTH EAST SOMERSET COUNCIL
Contact Name
Steve Phelps
Contact Email
steve@pcfmsolutions.co.uk
Contact Phone
+44 7725138435

Buyer Location

Locality
BATH
Postcode
BA1 5AW
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Bath and North East Somerset
Electoral Ward
Kingsmead
Westminster Constituency
Bath

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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