Planning

RBWM Bus Shelter Advertising

THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Mar 2025 at 12:40

Market Engagement Notice
Summary of the contracting process

The Royal Borough of Windsor and Maidenhead Council (RBWM) is currently in the planning stage for a tender titled "RBWM Bus Shelter Advertising," targeting the CPV category of bus shelters with additional classifications in advertising and marketing services. This opportunity is situated in the South East region of the United Kingdom. The process focuses on engaging potential media partners for advertising concessions on RBWM's bus shelters, starting from Autumn 2025. Businesses interested in this tender have until 18th March 2025 to participate in the preliminary market engagement phase, which aims to gather feedback on the delivery model, contract length, and revenue model.

This tender offers significant growth opportunities for businesses specialising in outdoor advertising and media services. Particularly, companies capable of providing both static and digital advertising solutions, as well as those experienced in the installation, maintenance, and scheduling of advertising assets, would be well-positioned to compete. Small and medium-sized enterprises (SMEs) are highly encouraged to engage, given the Council's focus on suitable practices for smaller businesses. Prospective suppliers will have the chance to display and sell advertisements across approximately 867 bus shelters in RBWM, creating a significant potential for revenue and brand visibility.

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Notice Information

Notice Title

RBWM Bus Shelter Advertising

Notice Description

The Royal Borough of Windsor and Maidenhead (RBWM) is seeking to engage with potential media partners for advertising concessions on its bus shelters, commencing from Autumn 2025. This opportunity involves the right to sell and display advertising on bus shelters that have the appropriate planning permission across the borough. RBWM's asset list includes approximately 867 bus stops, with potential opportunities for both static and digital advertising post assessment. Currently, 38 of our shelters feature traditional format static 6-sheet posters. The selected supplier will be responsible for the posting and scheduling of adverts, as well as the installation and maintenance of all advertising assets. This includes both traditional poster panels and digital networks, where awarded. While the maintenance and cleaning of the bus shelters are currently managed by third parties, RBWM will be looking to work with the selected supplier on options available for the installation, maintenance, and cleaning of the advertising panels on the bus shelters. RBWM has yet to be decide the delivery model to be used, including the use of lots, contract length, preferred revenue model. Therefore the purpose of this Preliminary Market Engagement is to provide initial feedback to assist with determining this outcome. All questions are not mandatory, however RBWM encourages completion of all questions (if necessary) in order to make an informed and thorough decision. Questions five and six pertain to a separate asset list. This list, containing sensitive information, is available upon request and should not be distributed or shared. Please use this link https://forms.office.com/e/QgCMhrSm76 to complete the questionnaire. This link will divert you to questionnaire. Please contact aaron.fernandes@RBWM.gov.uk to request the asset list.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1c748206-8ade-49dc-b48f-a514ea39ed5d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/04983f01-ac3c-47a7-a05d-fcb08b683abe
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

44212321 - Bus shelters

79341000 - Advertising services

79342000 - Marketing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
18 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 1RF
Post Town
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ South East (England)
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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