Tender

SBC CCTV provision, repair and maintenance

SWINDON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

31 May 2023 at 11:54

Tender Notice
Summary of the contracting process

The Swindon Borough Council has issued a tender titled "SBC CCTV Provision repair and maintenance". This procurement falls under the Surveillance and security systems and devices industry category. The tender aims to centralize CCTV spend control with the Security Team through a competitive tender process. The initial contract term is 36 months, extendable up to 5 years, with an estimated contract spend ranging from £650,000 to £1,125,000. Important dates include the submission deadline on 23rd June 2023 and the last date for clarification questions on 8th July 2023. The buyer is Swindon Borough Council located in Swindon, England.

This tender presents opportunities for businesses offering CCTV hardware, software, installation, repair, and maintenance services. Small and medium-sized enterprises (SMEs) would find this tender particularly suitable as indicated. Businesses involved in surveillance and security systems can compete in this open procedure procurement. The contract period is from 1st September 2023 to 31st August 2026, providing a stable opportunity for growth and business planning. Interested parties can access the tender documents through the ProContract platform for detailed information on requirements and submission procedures.

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Notice Information

Notice Title

SBC CCTV provision, repair and maintenance

Notice Description

SBC CCTV Provision repair and maintenance services Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of CCTV covering install repair and maintenance of hardware and software to support the system SBC has a large spend on CCTV Camera purchase repair and maintenance Much of the spend is off contract with the majority being spent with one company the current spend annually is in the region of 225 000 covering new purchases maintenance and repairs of cameras and equipment this spend cannot be guaranteed for every year of the contract This spend is a mixture of goods and services but places the organisation in an area of risk under current procurement legislation The purpose of this tender is to centralise the control of the CCTV spend with the Security Team with an agreed supplier through a tender process This aligned with a CCTV policy being prepared will also enable tighter control of CCTV paperwork reducing the chance of data breaches and ensuring compliance with GDPR requirement SBC has a large spend on CCTV Camera purchase repair and maintenance Much of the spend is off contract with the majority being spent with one company the current spend annually is in the region of 225 000 covering new purchases maintenance and repairs of cameras and equipment this spend cannot be guaranteed for every year of the contract This spend is a mixture of goods and services but places the organisation in an area of risk under current procurement legislation The purpose of this tender is to centralise the control of the CCTV spend with the Security Team with an agreed supplier through a tender process This aligned with a CCTV policy being prepared will also enable tighter control of CCTV paperwork reducing the chance of data breaches and ensuring compliance with GDPR requirement The initial contract term will be for 36 months with an option to extend for a further 24 months 1 periods of 24 months for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is between 650 000 to 675 000 across the initial 3 year contract term and between 1100000 to 1125000 across the potential total 5 year contract term Full details relating to the Goods/Services are provided in the tender documents Estimated contract spend is between 650 000 to 675 000 across the initial 3 year contract term and between 1100000 to 1125000 across the potential total 5 year contract term Full details relating to the Goods Services are provided in the tender documents Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 8th July 2023 1200 hrs UK Local time The Councils responses to these clarification questions will be issued periodically on the ProContract tender portal Tender Responses are required to be submitted no later than 23rd June 2023, 1400 hrs UK Local time via ProContract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1cdb3f79-402e-446a-a28c-bf82b4c55607
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f13d796e-2ce3-4bf6-a2c1-f416d5efdd37
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35120000 - Surveillance and security systems and devices

35125000 - Surveillance system

Notice Value(s)

Tender Value
£1,125,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 May 20232 years ago
Submission Deadline
8 Jul 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2023 - 31 Aug 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Jim Catton
Contact Email
jcatton@swindon.gov.uk
Contact Phone
+44 7818510616

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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