Award

ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

24 Oct 2023 at 15:54

Award Notice
Summary of the contracting process

The Derbyshire County Council has awarded a contract for an industry-specific software package titled "ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution." The contract, valued at £607,000, is intended to streamline the planning and coordination of passenger transport services for home-to-school and adult social care transport. The procurement method used was an open procedure, with a tender period ending on 5th September 2022. The contract period runs from 25th October 2023 to 24th October 2033, with options to extend for up to 10 years. The buying organization, Derbyshire County Council, seeks to enhance transport service efficiency through this tender in the goods category.

This contract opportunity, led by Derbyshire County Council, is suited for small and medium enterprises (SMEs) interested in providing a comprehensive transport management solution. Businesses in the software industry with expertise in developing user-friendly interfaces for scheduling and optimising transport services stand to benefit. The provision of associated services alongside the software solution presents opportunities for innovation and collaboration. SMEs specialised in tailored software solutions may find this tender conducive to expanding their market presence and contributing to improved transport management practices within the specified region.

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Notice Information

Notice Title

ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution

Notice Description

A hosted solution with a secure user interface, accessible through a web-based browser to manage, schedule and optimise passengers and journeys for Home to School (both mainstream and specialised) and Adult Social Care transport. The Solution will comprise: Software; On-line data storage; and Associated Services. Currently the Transport Service has to manually input the majority of data to plan and coordinate passengers travelling together to establishments taking into account home location, individual special needs, arrival times, vehicle capacity, acceptable travel duration for journeys etc. The route planning and optimisation is undertaken manually and then manually recorded in the current system. The Service wishes to reduce its reliance on the knowledge of its individual officers and manual data entry and purchase a solution that will record and manage the optimisation of the journeys required to meet service requests/demand, using rules and criteria that can be set by its users, to calculate the most efficient use of vehicles, and routes, calculating and managing potential cost. This could be displayed on a map via a dashboard which shows the types of transport, number of passengers and capacity in a particular location or by showing journeys to a chosen establishment or both. The Council uses a separate system called Proactis to record and maintain its list of approved transport operators. These records are held within a DPS (Dynamic Purchasing System), a framework that is used to award contracts by undertaking further mini competition exercises and Contracts are awarded via the Proactis System. The awards are done via the Proactis System. Currently the details of the contracts that are awarded under the DPS are manually inputted into the current Routewise system. Electronic hard copies of the contracts are stored in the Councils EDRM which is supplied by Open Text version 16.2 as the current system does not have a facility to store this documentation against a contract or operator. The Council recently started implementation of the Granicus CRM solution to manage interactions with its citizens. The Transport Service intends to use a form in this system to collect all relevant information from parents/carers and professionals, with the relevant approvals process to enable service requests for transport to be arranged. The Service would like a way to seamlessly process the data contained in this form via input into the Transport Management solution without the need for manual rekeying. The contract will include options to extend the contract by 5 periods of 12 months meaning the potential length is 10 years. Additional information: The awarded value includes all extensions and options. Award date and contract start date are both 24th October 2023, however the form could not be submitted when those dates were the same. The contract term runs from the Go-live date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1dc1f1e5-b74a-4380-8f50-ea0eca07169e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1366ffbe-c6a9-4056-bbb3-f23eab0fea27
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£607,000 £500K-£1M
Lots Value
Not specified
Awards Value
£607,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
24 Oct 20232 years ago
Submission Deadline
5 Sep 2022Expired
Future Notice Date
Not specified
Award Date
23 Oct 20232 years ago
Contract Period
24 Oct 2023 - 24 Oct 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Gemma Walker
Contact Email
gemma.walker@derbyshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

365 RESPONSE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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