Award

The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

19 Jan 2024 at 11:29

Award Notice
Tender

18 Sep 2023 at 12:56

Tender Notice
Summary of the contracting process

Buckinghamshire Council is seeking a supplier for the provision of a Planned & Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The contract, valued at £8,350,000, will have a duration of three years with the possibility of two further extensions of up to 12 months each. The services will be delivered at various property types, and the contract is scheduled to start on 1st April 2024.

This tender by Buckinghamshire Council presents an opportunity for businesses experienced in heating-plant repair and maintenance work, as well as repair and maintenance services of pumps, valves, taps, and metal containers, mechanical building installations, central heating, and cooler groups. Small and medium-sized enterprises (SMEs) are eligible to participate in this open procedure procurement process, providing a chance to contribute to the Council's sustainable building management philosophy and potentially grow their business through this contract.

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Notice Information

Notice Title

The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

Notice Description

Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. This service includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate's scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa PS20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function' The Service Providers will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. All Service Providers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services. The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. TUPE may apply to this contract. Additional information: The Contract Value is the total contract value for the initial 3 year period plus the additional 24 month extension i.e. 3+1+1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c92f9cfd-a65b-4f62-8cd1-61703b8419dd
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

50510000 - Repair and maintenance services of pumps, valves, taps and metal containers

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£8,350,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,136,680 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jan 20242 years ago
Submission Deadline
27 Oct 2023Expired
Future Notice Date
Not specified
Award Date
10 Jan 20242 years ago
Contract Period
31 Mar 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

TENCER

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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