Tender

Ecclesfield Parish Council, Sheffield Package - grounds, building and general maintenance services

ECCLESFIELD PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Apr 2023 at 09:17

Tender Notice
Summary of the contracting process

The Ecclesfield Parish Council in Sheffield has issued a tender (EPC/T1/2023) seeking contractors to provide grounds, building, and general maintenance services for a 3-year contract starting on 1st September 2023. The tender deadline is Friday 16th June 2023. The total contract value is £60,000. This opportunity falls under the repair and maintenance services category and follows a limited competitive quotation procurement method. Suitable for SMEs and VCSEs, the tender presents a chance for businesses to offer maintenance services to the Parish Council.

This tender by Ecclesfield Parish Council presents a business growth opportunity for firms specializing in grounds maintenance, building repairs, and general maintenance services. Companies interested in the contract should ensure compliance with the tender criteria and submit their offers before the deadline. The Council, located in Sheffield, is looking for contractors who can deliver on the specified services and collaborate effectively for the upkeep of various sites under the contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Ecclesfield Parish Council, Sheffield Package - grounds, building and general maintenance services

Notice Description

Ecclesfield Parish Council ('The Council') is seeking tenders (as principal 'contractor') for the provision of grounds, building and general maintenance services for 3 years from 1 September 2023. The works include: Chapeltown Toilets and adjacent Room * General maintenance of the buildings. * A daily cleaning service for the toilets. * Undertake a weekly check of their condition and report any issues to the Council. * To provide an out of hours service in the event of an emergency with the toilets. Council Offices and adjacent Community Room. * General maintenance of the buildings, including changing of the flag outside the Council Offices. * Cutting of the grass (March to October) and weeding of the green areas outside of the Council Offices and Community Room. * General maintenance and keeping tidy the grounds (including the car park) outside of the Council Offices and adjacent Community Room. * To provide an out-of-hours service in the event of an emergency with the Community Room. Sussex Place Memorial Garden * At least monthly cutting of the grass (March to October). * General maintenance and cleaning of the War Memorial. * General maintenance (including painting at least one every three years) of the railings and seats. * Litter pick, general weeding and generally keeping the Garden tidy, at least monthly and specifically two days before Remembrance Sunday which normally takes annually in November. * Monitoring of trees and general condition of the Garden and report any issues to the Clerk. Noticeboards and Walk-in posts * General maintenance and repair of the various Council noticeboards and Walk-in posts. * Install any new ones, if required. Defibrillators * General maintenance of the defibrillators, including the replacement, and ensuring that the Council has sufficient stock, of any consumable items. * Monitor and inspect the defibrillators on a weekly basis and generally act as the eyes and ears for the Council and report any issues to the Council. * Ensure they are registered with relevant bodies and act as the Council's 'defibrillator guardian', including reporting to the Council and any relevant body if any defibrillator is out of action. * Install any new ones, if required. Benches * General maintenance and repair of the various Council benches. * Install any new ones, if required. The above list is not explicit, and the Principal Contractor is to satisfy themselves with the tender documentation to ensure all items and scope have been allowed for within their tender submission. The deadline for the submission of tenders is Friday 16 June 2023 to the clerk (Andrew Towlerton) at Ecclesfield Parish Council by email clerk@ecclesfield-pc.gov.uk or by post (see below). Parish Clerk Ecclesfield Parish Council Mortomley Lane Sheffield S35 3HS Any enquiries should be to clerk via Email clerk@ecclesfield-pc.gov.uk or tel 0114 284 5095

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1eb737de-25ec-4813-a724-d18260d50829
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4ef76a0-4000-46ac-aaef-83c393a0321c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Apr 20232 years ago
Submission Deadline
16 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2023 - 1 Sep 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ECCLESFIELD PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S35 3HS
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
West Ecclesfield
Westminster Constituency
Penistone and Stocksbridge

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-1eb737de-25ec-4813-a724-d18260d50829-2023-04-24T10:17:29+01:00",
    "date": "2023-04-24T10:17:29+01:00",
    "ocid": "ocds-b5fd17-1eb737de-25ec-4813-a724-d18260d50829",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "EPC/T1/2023",
        "title": "Ecclesfield Parish Council, Sheffield Package - grounds, building and general maintenance services",
        "description": "Ecclesfield Parish Council ('The Council') is seeking tenders (as principal 'contractor') for the provision of grounds, building and general maintenance services for 3 years from 1 September 2023. The works include: Chapeltown Toilets and adjacent Room * General maintenance of the buildings. * A daily cleaning service for the toilets. * Undertake a weekly check of their condition and report any issues to the Council. * To provide an out of hours service in the event of an emergency with the toilets. Council Offices and adjacent Community Room. * General maintenance of the buildings, including changing of the flag outside the Council Offices. * Cutting of the grass (March to October) and weeding of the green areas outside of the Council Offices and Community Room. * General maintenance and keeping tidy the grounds (including the car park) outside of the Council Offices and adjacent Community Room. * To provide an out-of-hours service in the event of an emergency with the Community Room. Sussex Place Memorial Garden * At least monthly cutting of the grass (March to October). * General maintenance and cleaning of the War Memorial. * General maintenance (including painting at least one every three years) of the railings and seats. * Litter pick, general weeding and generally keeping the Garden tidy, at least monthly and specifically two days before Remembrance Sunday which normally takes annually in November. * Monitoring of trees and general condition of the Garden and report any issues to the Clerk. Noticeboards and Walk-in posts * General maintenance and repair of the various Council noticeboards and Walk-in posts. * Install any new ones, if required. Defibrillators * General maintenance of the defibrillators, including the replacement, and ensuring that the Council has sufficient stock, of any consumable items. * Monitor and inspect the defibrillators on a weekly basis and generally act as the eyes and ears for the Council and report any issues to the Council. * Ensure they are registered with relevant bodies and act as the Council's 'defibrillator guardian', including reporting to the Council and any relevant body if any defibrillator is out of action. * Install any new ones, if required. Benches * General maintenance and repair of the various Council benches. * Install any new ones, if required. The above list is not explicit, and the Principal Contractor is to satisfy themselves with the tender documentation to ensure all items and scope have been allowed for within their tender submission. The deadline for the submission of tenders is Friday 16 June 2023 to the clerk (Andrew Towlerton) at Ecclesfield Parish Council by email clerk@ecclesfield-pc.gov.uk or by post (see below). Parish Clerk Ecclesfield Parish Council Mortomley Lane Sheffield S35 3HS Any enquiries should be to clerk via Email clerk@ecclesfield-pc.gov.uk or tel 0114 284 5095",
        "datePublished": "2023-04-24T10:17:29+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "S35 3HS"
                    }
                ]
            }
        ],
        "value": {
            "amount": 60000,
            "currency": "GBP"
        },
        "procurementMethod": "limited",
        "procurementMethodDetails": "Competitive quotation (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-06-16T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-09-01T00:00:00+01:00",
            "endDate": "2026-09-01T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c4ef76a0-4000-46ac-aaef-83c393a0321c",
                "datePublished": "2023-04-24T10:17:29+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6ebbf2db-ed3c-4a93-98bc-753e4071d39f",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/2QYn297r",
            "name": "Ecclesfield Parish Council",
            "identifier": {
                "legalName": "Ecclesfield Parish Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/2QYn297r"
            },
            "address": {
                "streetAddress": "Ecclesfield Parish Council, Council Offices, Mortomley Lane, High Green",
                "locality": "SHEFFIELD",
                "postalCode": "S353HS",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "andrew towlerton",
                "email": "admin@ecclesfield-pc.gov.uk",
                "telephone": "01142845095"
            },
            "details": {
                "url": "https://ecclesfield-pc.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/2QYn297r",
        "name": "Ecclesfield Parish Council"
    }
}