Tender

Prison Operator Services - HMP Dovegate

MINISTRY OF JUSTICE

This public procurement record has 1 release in its history.

Tender

10 Dec 2024 at 13:11

Tender Notice
Summary of the contracting process

The Ministry of Justice, operating through His Majesty's Prison and Probation Service, has initiated the procurement process for prison operator services at HMP Dovegate, located near Uttoxeter in Staffordshire. This tender falls under the industry category of prison services (CPV: 75231230) and is being conducted via the Restricted Procedure using the Light Touch Regime as specified in the Public Contract Regulations 2015. The tender period is set to end on 3rd January 2025, with the contract expected to run from 9th July 2026 to 8th July 2038. The total contract value is estimated at £479,000,000, and the Ministry is seeking high-quality custodial and maintenance services for HMP Dovegate, a male Category B prison.

This tender offers significant business expansion opportunities, particularly for companies experienced in managing prison facilities and providing extensive operational custodial services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate. Businesses that excel in delivering education, rehabilitation, security, and facility management services would be well-suited to compete. The procurement encourages collaboration with public, private, and voluntary sectors, aiming for a seamless transition with minimal disruption. Potential bidders should demonstrate strong financial viability and an understanding of the key principles needed for successful prison management. The process includes soft dialogue engagement events, providing bidders the opportunity to interact with subject matter experts and refine their submissions.

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Notice Information

Notice Title

Prison Operator Services - HMP Dovegate

Notice Description

The Ministry of Justice (the "Authority") operating through His Majesty's Prison and Probation Service (HMPPS) is seeking to run a procurement competition that intends to provide high quality, value for money custodial and maintenance services as part of the operation of HMP Dovegate. This notice launches the procurement competition for the provision of prison operator services for HMP Dovegate, under the Light Touch Regime of the Public Contract Regulations (2015). HMP Dovegate is a male Category B Reception, Training, Resettlement prison for over 18-year-olds located near Uttoxeter in Staffordshire. Accommodation at the prison is divided into the main prison (960 places) and the Democratic Therapeutic Community (200 places). In 2009 the addition of a further accommodation block and other facilities, saw the prison capacity increase to a maximum of 1,160 places. Prison Operator Services (also referred to as "prison management" in global markets) involves the provision of Operational Custodial Services and Facilities Management (FM) of prisons in England and Wales. Specifically, a Prison Operator Contract covers delivery of all operational custodial services (including but not limited to education, rehabilitation, training, work, security, resettlement) and FM services (hard and soft) that are required for a prison to hold prisoners, both safely and securely, while providing transformative services that reduce reoffending and maintain the prison to a high standard. The Authority has procured contracts for the operation of prisons to the private sector since the early 1990s and has long advocated a shared approach to prison operation that includes a mix of public, voluntary and private sector involvement. HMP Dovegate is currently a Private Finance Initiative funded prison, and the current contractual agreement will expire on 8h July 2026. The Ministry of Justice wishes to guarantee the safe and efficient transfer of services with minimal disruption to staff and prisoners, whilst ensuring the prison is modernised to enable it to be fit for the future. Details of the procurement can be found in the Invitation to Tender (ITT) documents which are structured into five volumes and are located in Ministry of Justice's e-Sourcing Portal (Jaggaer). Volume 1: Introduction, Instructions, Procurement Process and indicative timelines - providing instructions on the completion and submission of tenders. Volume 2: Bidder Response Criteria - providing details of the Response Criteria Bidders are required to cover in their Bids, together with guidance on completion of Bidder responses against each criterion. Volume 3: The Draft Contract. Volume 4: Evaluation Methodology - providing details of the evaluation methodology by which the Bid will be evaluated and the award criteria; and Volume 5: Data Rooms - containing details of the data and information that the Authority is making available to Bidders to assist them in the preparation of their Tenders. Additional information: The anticipated duration for the Contract will be 12 years from the operational services commencement date, with an option for a 3-year extension (1+1+1) and contains an option of a break clause at 6 years. The contract is based on the Cabinet Office's Model Contract. The Authority will manage the Contract through a range of Contract Delivery Indicators (CDIs) set out in Schedule 15 - Appendix 2, together with information provided by the successful Bidder as part of their bid submission which will form Schedule 7 (Contractors Proposal). Bidders who initially respond to this notice and successfully meet the Authority's minimum criteria stipulated in the Selection Questionnaire (SQ), will be taken through to the next stage of the competition, "soft dialogue engagement events'' as enabled for via the Schedule 3 of the Public Contract Regulations (2015) - Light Touch Restricted Procedure. As part of the Selection Questionnaire (SQ), Bidders will have to demonstrate that they have the credibility, capability and understanding of the key principles and approach required to deliver services at HMP Dovegate. The soft dialogue engagement events bring to life the aspects of the competition, giving Bidders the opportunity to talk to Authority's subject matter experts and will help Bidders to shape their submissions. Following these events, a final set of Tender documentation will be issued. The Ministry of Justice (the "Authority") intends to run this Competition via the Restricted Procedure using the Light Touch Regime as specified in PCR 2015. The Authority will conduct the procurement in accordance with the principles of equal treatment, transparency, non-discrimination, and proportionality. The Authority is inviting Bidders to respond to this notice and submit responses to the Selection Questionnaire (SQ). As part of the SQ stage, Bidders must submit a completed Financial Viability Risk Assessment (FVRA) template. In addition, it is the Bidders responsibility throughout the Competition to inform the Authority of any adverse movement in the baselines, which were established in the FVRA. Should the criteria set out in the SQ not be met, the Authority will exclude Bidders from the process. Further details of the Authority's approach are set out in the SQ. Following evaluation of the completed SQ, the Authority will invite down-selected Bidders to attend "soft dialogue engagement events", and thereafter Invitation to Submit Final Tenders (ISFT) will be issued. The award for prison operator services for HMP Dovegate will be based on a Bidders ability to satisfy the Authority that they have the capability and competency to deliver a safe and secure prison against the criteria in the ISFT Volumes. The award for this procurement competition will be based on the most economically advantageous tender. Please see the attachment for information on how to express an interest in this opportunity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1f60e380-4fcd-4387-9828-3cfb8028e928
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6e958c9f-e3a0-48da-9c2c-186e593398c3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75231230 - Prison services

Notice Value(s)

Tender Value
£479,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20241 years ago
Submission Deadline
3 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jul 2026 - 8 Jul 2038 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF JUSTICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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