Planning

Early Engagement Opportunity - Community Meals Management Software (COTS)

BRISTOL CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

15 Sep 2022 at 11:11

Market Engagement Notice
Summary of the contracting process

The Bristol City Council is planning to procure a Community Meals Management Software solution through an Early Engagement Opportunity. This procurement falls under the Software package and information systems industry category. The engagement end date for this opportunity is set for 7th October 2022. The procurement process is at the planning stage, and the total value of the contract is £55,000.

This tender for a Community Meals Management Software presents an opportunity for businesses specialising in software development and information systems. Small and medium-sized enterprises (SMEs) would be well-suited to compete for this contract. The software package requirements include features for customer data management, stock management, route planning, and invoice generation, tailored to enhance the Community Meals Service provided by Bristol City Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Early Engagement Opportunity - Community Meals Management Software (COTS)

Notice Description

The Community Meals Service delivers hot, ready to eat food 7 days a week to over 250 residents in Bristol. Customers can choose a range of preferred meal (as well as tea and breakfast meals) based on a 21 day cycle menu. There are also specific menu's for special dietary requirements. As part of the service, we provide a wellbeing check during delivery where the driver can support with plating a meal, fetching cutlery or getting a glass of water. We want to identify a software package that can help manage our supply chain process and customer data handling. As a minimum, the key feature requirements from the software are: - Customer Data Management - Staff can input and store Customer Information including personal details, next of kin details, Customer Meal Preferences, customer individualised requirements (plating meal etc), important information relating to the customer (i.e. they have dementia), Customer Correspondence Record. - Stock management system where we can view stock availability, input stock deliveries and forecast supply demand based on customer needs. - System automatically assigns meals to customers based on preference, what is on the menu and what is in stock. This then generates a daily Stock Pick Information sheet for the storekeeper to prepare the right meals for customers on a set route. - Customers can be assigned to driving routes. The system will then generate on a daily basis route plans which contain information on - customer address, customer meal choice, delivery information, any other relevant information. The driver then follows these route plans. - System will produce invoice information based on individual customer orders which can be submitted to Bristol City Council Accounts Team to send out invoices to customers. - Produce performance reports. Please visit the pro-contract e-tendering system to download the expression of interest form and respond to this notice. Link to the pro-contract DN633239 - https://procontract.due-north.com/Advert?advertId=1c78dd99-e334-ed11-8119-005056b64545 The information will help the authority to formulate its procurement options and does not commit the authority to any particular procurement route.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bf0a5f04-003f-4e5e-b62f-c2ca573336d7
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

98 - Other community, social and personal services

CPV Codes

48000000 - Software package and information systems

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£55,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20223 years ago
Submission Deadline
Not specified
Future Notice Date
7 Oct 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894-2022-09-15T12:11:04+01:00",
    "date": "2022-09-15T12:11:04+01:00",
    "ocid": "ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894",
    "language": "en",
    "initiationType": "tender",
    "title": "Early Engagement Opportunity - Community Meals Management Software (COTS)",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2022-10-07T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/bf0a5f04-003f-4e5e-b62f-c2ca573336d7",
                "datePublished": "2022-09-15T12:11:04+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Advert",
                "url": "https://procontract.due-north.com/Advert?advertId=1c78dd99-e334-ed11-8119-005056b64545"
            }
        ]
    },
    "tender": {
        "id": "BRISTOLCC001-DN633239-95446768",
        "title": "Early Engagement Opportunity - Community Meals Management Software (COTS)",
        "description": "The Community Meals Service delivers hot, ready to eat food 7 days a week to over 250 residents in Bristol. Customers can choose a range of preferred meal (as well as tea and breakfast meals) based on a 21 day cycle menu. There are also specific menu's for special dietary requirements. As part of the service, we provide a wellbeing check during delivery where the driver can support with plating a meal, fetching cutlery or getting a glass of water. We want to identify a software package that can help manage our supply chain process and customer data handling. As a minimum, the key feature requirements from the software are: - Customer Data Management - Staff can input and store Customer Information including personal details, next of kin details, Customer Meal Preferences, customer individualised requirements (plating meal etc), important information relating to the customer (i.e. they have dementia), Customer Correspondence Record. - Stock management system where we can view stock availability, input stock deliveries and forecast supply demand based on customer needs. - System automatically assigns meals to customers based on preference, what is on the menu and what is in stock. This then generates a daily Stock Pick Information sheet for the storekeeper to prepare the right meals for customers on a set route. - Customers can be assigned to driving routes. The system will then generate on a daily basis route plans which contain information on - customer address, customer meal choice, delivery information, any other relevant information. The driver then follows these route plans. - System will produce invoice information based on individual customer orders which can be submitted to Bristol City Council Accounts Team to send out invoices to customers. - Produce performance reports. Please visit the pro-contract e-tendering system to download the expression of interest form and respond to this notice. Link to the pro-contract DN633239 - https://procontract.due-north.com/Advert?advertId=1c78dd99-e334-ed11-8119-005056b64545 The information will help the authority to formulate its procurement options and does not commit the authority to any particular procurement route.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "98000000",
                "description": "Other community, social and personal services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BS1 5TR"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 55000,
            "currency": "GBP"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-54258",
            "name": "Bristol City Council",
            "identifier": {
                "legalName": "Bristol City Council"
            },
            "address": {
                "streetAddress": "City Hall, College Green",
                "locality": "Bristol",
                "postalCode": "BS1 5TR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Debbie Knight",
                "email": "debbie.knight@bristol.gov.uk"
            },
            "details": {
                "url": "https://www.bristol.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-54258",
        "name": "Bristol City Council"
    }
}