Award

CSP25020 - UKSA Multi Event Stand Design & Delivery Partner

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

AwardUpdate

14 Nov 2025 at 09:30

Award Notice
Award

14 Aug 2025 at 08:44

Award Notice
Summary of the contracting process

The procurement process titled "CSP25020 - UKSA Multi Event Stand Design & Delivery Partner" was carried out by UK Shared Business Services Limited for the UK Space Agency. It falls under the services category of events, specifically dealing with exhibition stands and related services such as design, build, and installation. The tender process, now in the award stage as of 14th November 2025, followed a selective procurement method through the RM6124 Communications Marketplace Dynamic Purchasing System. Activities will take place across various countries including the UK, Australia, Germany, Poland, and Turkey. The contract period commenced on 23rd July 2025 and anticipates completion by 31st March 2026, with a potential extension available up to 2028. The initial event is secured at the International Astronautical Conference in Sydney, with the contract valued at up to £815,000 excluding VAT.

This tender creates substantial opportunities for SMEs specialising in event planning, construction, and technical implementation. The requirement for an events partner with capabilities in designing and managing exhibition spaces presents lucrative prospects for businesses skilled in delivering comprehensive event service offerings. Suppliers like Bray Leino Ltd, adept in these facets, are ideally positioned to leverage this contract to grow their portfolios, particularly with the possibility of further assignments beyond the guaranteed event in Sydney. Businesses looking to expand their operations abroad—across Europe, Australia, and Turkey—will find this tender to be a strategic milestone in their expansion efforts.

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Notice Information

Notice Title

CSP25020 - UKSA Multi Event Stand Design & Delivery Partner

Notice Description

***Please note that this is an award notice and not a call for competition*** This procurement was awarded following a competitive procurement exercise via the RM6124 Communications Marketplace DPS under the following filters: Services > Events: * Design, Build and Installation for Events * Exhibition * Conference Location: * Australia * Germany * UK (England, Wales, Scotland and Northern Ireland) * Poland * Turkey The UK Space Agency (UKSA) require an events partner to cover the design, build and de-rigging of stands/pavilions at multiple events, both domestic and abroad up until 31st March 2026 to promote the UK Space Agency. The first initial event is guaranteed but there is an optional extension implemented into the contract for a further two years to cover the future events. There is no obligation for the Agency to utilise the extended period or to instruct any additional events beyond the guaranteed IAC event in Sydney. The total value of the contract shall not exceed PS815,000.00 excluding VAT which is broken down as follows: PS72,945.57 excluding VAT is for the initial first event at the International Astronautical Conference (IAC) in line with the supplier's price submission. The remaining value will be instructed on a case-by-case basis and instructed by the Client.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1fe01fd3-9451-4b75-86e9-c00e7449d967
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b4dd3269-5edc-4563-888d-8b35d97b6e9e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154100 - Exhibition stands

45223100 - Assembly of metal structures

45223200 - Structural works

79952000 - Event services

Notice Value(s)

Tender Value
£815,000 £500K-£1M
Lots Value
Not specified
Awards Value
£72,945 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20253 months ago
Submission Deadline
22 Jul 2025Expired
Future Notice Date
Not specified
Award Date
21 Jul 20257 months ago
Contract Period
22 Jul 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

BRAY LEINO

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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