Award

Provision of Marquees, Toilets & Furniture at The Royal Hospital Chelsea

ROYAL HOSPITAL CHELSEA APPEAL LIMITED

This public procurement record has 2 releases in its history.

Award

17 Jan 2025 at 11:03

Award Notice
Tender

25 Oct 2024 at 14:37

Tender Notice
Summary of the contracting process

The Royal Hospital Chelsea Appeal Limited has successfully awarded a contract for the provision of marquees, toilets, and furniture for its annual Founders Day event and a smaller IP BBQ event. This procurement focuses on event services, classified under CPV code 79952000. The procurement stage is the award stage, with the tender process now complete. The awarded contract, valued at £205,000, is for services to be delivered at the Royal Hospital Chelsea, London, with a postal code of SW3 4SR. Key dates include the contract period commencing on 26th May 2025 and concluding on 31st August 2027. The tender was initially due to close on 6th December 2024, with all necessary structures to be installed and ready before the Governor's Review, which occurs the Tuesday before the Founders Day.

This tender represents a substantial opportunity for businesses specializing in event infrastructure and services to gain valuable exposure and experience by supporting prestigious events. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the procurement process was an open procedure below the threshold, making it accessible to a wider range of suppliers. Companies capable of providing robust and safety-certified structures, furniture, and sanitary facilities are well-suited to compete for future contracts that may follow this precedent set by the Royal Hospital Chelsea Appeal Limited. In addition, successful involvement in such high-profile events can enhance a company's portfolio, reputation, and business growth potential within the event services industry.

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Notice Information

Notice Title

Provision of Marquees, Toilets & Furniture at The Royal Hospital Chelsea

Notice Description

Please note that this advert closes on 06th December 2024 0900. No further interest will be accepted after this date. The purpose of this tender (RHC - 24) is for the installation and removal of Marquees, furniture and toilets to support up to 2500 people for the annual Founders Day event held at the Royal Hospital Chelsea. In addition, requires a Marquee to support a smaller scale event (300 people) known as the IP BBQ. Scale of Requirement: * That all such structural units are erected according to plan as issued by RHC staff; * That all structural units are checked and certified as being safe for use by an accredited competent person before the setup is handed over to a member of RHC QM/FM staff; * That all toilet facilities are checked and maintained by a competent person to ensure maximum availability of all necessary requirements during the period of hire. * All structural units are to be fully erected and secured against adverse weather conditions and handed over to RHC staff on the day prior to the Governor's Review (which takes place on the Tuesday prior to FD). * All toilet units are to be fully located, secured and functioning correctly and handed over to RHC staff by 1200hrs on the day prior to the Governor's Review (which takes place on the Tuesday prior to FD). * That a sufficient quantity of round tables and folding chairs be provided within the confines of the structures and on the South Terrace to accommodate 2,200 persons seated; Tables are to be provided with wipeable formica style tops (or provide tablecloths), or outdoor picnic type tables. Tables in the open are to be provided with parasols as protection from exposure to the sun; Table loading is to be restricted to a maximum of 10 persons; Chairs to allow the seating of 2,200 people. Tables and chairs are to be supplied, erected and laid out within the enclosed area by the Tuesday prior to FD. * The structural units, toilets, tables, chairs and parasols as supplied are to be disassembled and removed from site after FD, as agreed with the RHC. Additional information: Please email david.williams@chelsea-pensioners.org.uk to request the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-20bba3ca-71bc-456a-8e80-d9ddd837040a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ea463438-21b0-4569-90d6-fbd469f42805
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£145,000 £100K-£500K
Lots Value
Not specified
Awards Value
£205,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jan 20251 years ago
Submission Deadline
6 Dec 2024Expired
Future Notice Date
Not specified
Award Date
17 Jan 20251 years ago
Contract Period
25 May 2025 - 31 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL HOSPITAL CHELSEA APPEAL LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW3 4SR
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Royal Hospital
Westminster Constituency
Chelsea and Fulham

Supplier Information

Number of Suppliers
1
Supplier Name

WA CARR & SON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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