Tender

Parliamentary Archives Transformation Project

HOUSE OF LORDS

This public procurement record has 1 release in its history.

Tender

16 Dec 2016 at 17:21

Tender Notice
Summary of the contracting process

The Parliamentary Archives Transformation Project, led by the House of Lords, seeks innovative solutions to enhance the management of digital and physical collections. With a total contract value of £240,000, the tender is currently in the planning stage, with submissions due by 12:00 hours UK time on 19th January 2017. The project aims to improve online services, implement efficient tracking systems, and support better collection management, located in London, UK, within the library and archive services industry.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) specialising in information management and digital services. Companies equipped with expertise in enhancing user experiences through online platforms, efficient management systems, and innovative archival practices will be particularly well-suited to compete. Engaging in this project can also allow such businesses to establish long-term partnerships with government institutions, fostering growth and credibility within the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Parliamentary Archives Transformation Project

Notice Description

The Parliamentary Archives provides innovative and expert information management, preservation, access and outreach services enabling anyone in the world to use Parliament's records, both now and in the future. The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this ITT and the various requirements documents. The Parliamentary Archives wishes to develop and enhance its capabilities for managing its digital and physical collections, and providing online and onsite services to users, including members of the public, staff and members of both Houses. The planned enhancements include: * Providing an enhanced online presence and substantially expanded online services to support existing users and encourage new users, and to improve experience for all users; * Implementing an asset tracking system and improved location management to facilitate future collection moves, as well as ongoing public service operations; * Providing support for more efficient and effective front and back office procedures; * Providing improved management information to help inform collections management decisions and service development. Please see the tender documents for further details. Please note your completed tenders are to be returned no later than 12:00 hours UK time on Thursday 19th of January 2017. Additional information: The Invitation to Tender (ITT) documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference PI1300537 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. The deadline for clarification questions relating to the ITT is 12:00 hours UK time on Monday 9th of January 2017. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 hours UK time on Thursday 19th of January 2017. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-21d62b8d-4e12-458e-b546-ed59c344a517
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/316419a3-f38c-44e4-be77-c15e3fbc67f6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92510000 - Library and archive services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20169 years ago
Submission Deadline
19 Jan 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Mar 2017 - 30 Mar 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOUSE OF LORDS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-21d62b8d-4e12-458e-b546-ed59c344a517-2016-12-16T17:21:05Z",
    "date": "2016-12-16T17:21:05Z",
    "ocid": "ocds-b5fd17-21d62b8d-4e12-458e-b546-ed59c344a517",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PI1300537",
        "title": "Parliamentary Archives Transformation Project",
        "description": "The Parliamentary Archives provides innovative and expert information management, preservation, access and outreach services enabling anyone in the world to use Parliament's records, both now and in the future. The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this ITT and the various requirements documents. The Parliamentary Archives wishes to develop and enhance its capabilities for managing its digital and physical collections, and providing online and onsite services to users, including members of the public, staff and members of both Houses. The planned enhancements include: * Providing an enhanced online presence and substantially expanded online services to support existing users and encourage new users, and to improve experience for all users; * Implementing an asset tracking system and improved location management to facilitate future collection moves, as well as ongoing public service operations; * Providing support for more efficient and effective front and back office procedures; * Providing improved management information to help inform collections management decisions and service development. Please see the tender documents for further details. Please note your completed tenders are to be returned no later than 12:00 hours UK time on Thursday 19th of January 2017. Additional information: The Invitation to Tender (ITT) documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference PI1300537 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. The deadline for clarification questions relating to the ITT is 12:00 hours UK time on Monday 9th of January 2017. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 hours UK time on Thursday 19th of January 2017. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar.",
        "datePublished": "2016-12-16T17:21:05Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "92510000",
            "description": "Library and archive services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 190000,
            "currency": "GBP"
        },
        "value": {
            "amount": 240000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2017-01-19T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2017-03-31T00:00:00+01:00",
            "endDate": "2022-03-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/316419a3-f38c-44e4-be77-c15e3fbc67f6",
                "datePublished": "2016-12-16T17:21:05Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/b6R4Jf6A",
            "name": "HOUSE OF LORDS",
            "identifier": {
                "legalName": "HOUSE OF LORDS",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/b6R4Jf6A"
            },
            "address": {
                "streetAddress": "1st Floor, 7 Millbank",
                "locality": "London",
                "postalCode": "SW1P 3JA",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "PPCS Business Support",
                "email": "ppcs@parliament.uk",
                "telephone": "020 7219 1600"
            },
            "details": {
                "url": "https://in-tendhost.co.uk/parliamentuk/aspx/Home"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/b6R4Jf6A",
        "name": "HOUSE OF LORDS"
    }
}