Award

Corporate Vehicle Hire

CUMBERLAND COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Apr 2025 at 13:08

Award Notice
Tender

21 Nov 2024 at 15:23

Tender Notice
Summary of the contracting process

Cumberland Council recently completed a procurement process for the supply of corporate vehicle hire, focusing on locations throughout the rural areas of Cumbria, UK. This process was conducted using an open procedure and finalised at the award stage, having been published on 21st November 2024. The tender included the scope for Class/Group B passenger cars and was organised into four individually evaluated lots, allowing bidders to apply for one or multiple lots. The awarded contract, valued at £1.3 million, is set to commence on 1st May 2025 and will run for three years with the option of two additional 12-month extensions. Key stakeholders include the buyer, Cumberland Council, based in Carlisle, and the suppliers Arnold Clark Finance Ltd. and Multifleet Vehicle Management t/a Run Your Fleet.

This tender presents substantial opportunities for businesses specialising in vehicle hire services, especially those capable of serving rural areas. Small and medium-sized enterprises (SMEs) are particularly well-positioned to compete, given the tender's suitability criteria which include provisions for SMEs. The nature of the contract, spanning various lots with a focus on compliance with vehicle class requirements and logistical delivery abilities across Cumbria, suggests firms offering flexible and scalable solutions could particularly benefit from engaging in such public procurement processes. It offers a robust platform for service providers to deploy their fleet management capabilities and expand their market footprint significantly.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Corporate Vehicle Hire

Notice Description

Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2253a9b8-63ba-4c59-883c-cfd6cce42e5b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/27a5e378-5db9-4789-822a-602032db8ddf
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34110000 - Passenger cars

Notice Value(s)

Tender Value
£1,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,300,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 202510 months ago
Submission Deadline
17 Jan 2025Expired
Future Notice Date
Not specified
Award Date
18 Mar 202511 months ago
Contract Period
30 Apr 2025 - 30 Apr 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CUMBERLAND COUNCIL
Contact Name
Michelle James
Contact Email
michelle.james@cumberland.gov.uk
Contact Phone
+44 1228221743

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Post Town
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
2
Supplier Names

ARNOLD CLARK FINANCE

MULTIFLEET VEHICLE MANAGEMENT T/A RUN YOUR FLEET

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-2253a9b8-63ba-4c59-883c-cfd6cce42e5b-2025-04-23T14:08:32+01:00",
    "date": "2025-04-23T14:08:32+01:00",
    "ocid": "ocds-b5fd17-2253a9b8-63ba-4c59-883c-cfd6cce42e5b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CC001-DN752511-39084515",
        "title": "Corporate Vehicle Hire",
        "description": "Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.",
        "datePublished": "2024-11-21T15:23:29Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34110000",
            "description": "Passenger cars"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-01-17T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-05-01T00:00:00+01:00",
            "endDate": "2028-04-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/7f84444d-2bb7-4a4c-b9d3-8fcb037a60db",
                "datePublished": "2024-11-21T15:23:29Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-242784",
            "name": "Cumberland Council",
            "identifier": {
                "legalName": "Cumberland Council"
            },
            "address": {
                "streetAddress": "Cumbria House, 107 - 117 Botchergate",
                "locality": "Carlisle",
                "postalCode": "CA1 1RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Michelle James",
                "email": "michelle.james@cumberland.gov.uk",
                "telephone": "+44 1228221743"
            },
            "details": {
                "url": "https://www.cumberland.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-290506",
            "name": "Arnold Clark Finance Ltd.",
            "identifier": {
                "legalName": "Arnold Clark Finance Ltd."
            },
            "address": {
                "streetAddress": "FK7 7LA"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-CFS-315706",
            "name": "Multifleet Vehicle Management t/a Run Your Fleet",
            "identifier": {
                "legalName": "Multifleet Vehicle Management t/a Run Your Fleet"
            },
            "address": {
                "streetAddress": "B90 4GT"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-242784",
        "name": "Cumberland Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-2253a9b8-63ba-4c59-883c-cfd6cce42e5b-1",
            "status": "active",
            "date": "2025-03-18T00:00:00Z",
            "datePublished": "2025-04-23T14:08:31+01:00",
            "value": {
                "amount": 1300000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-290506",
                    "name": "Arnold Clark Finance Ltd."
                },
                {
                    "id": "GB-CFS-315706",
                    "name": "Multifleet Vehicle Management t/a Run Your Fleet"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-05-01T00:00:00+01:00",
                "endDate": "2028-04-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/27a5e378-5db9-4789-822a-602032db8ddf",
                    "datePublished": "2025-04-23T14:08:31+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "description": "Advert",
                    "url": "https://procontract.due-north.com/Advert?advertId=6e1e04ce-c9a5-ef11-8132-005056b64545"
                }
            ]
        }
    ]
}