Award

UK SBS IT17044 Unstructured Data Management Solution

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

31 Jan 2018 at 10:09

Award Notice
Tender

04 Aug 2017 at 15:28

Tender Notice
Summary of the contracting process

The procurement process involves the UK Shared Business Services Limited, seeking a solution for managing unstructured data under the title "UK SBS IT17044 Unstructured Data Management Solution." This procurement falls within the IT services industry, specifically focusing on software packages and information systems. The tender was published on 4th August 2017, with a submission deadline on 18th August 2017. The procurement method is an open procedure, and the contract period extends from 1st September 2017 to 31st August 2020, with a stated contract value of £79,991.25.

This tender presents significant opportunities for businesses specialising in data management and IT solutions, particularly those that can provide software for the handling of large volumes of unstructured data, such as over 5TB. Small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs) that possess expertise in data classification, processing compliance with the General Data Protection Regulation (GDPR), and systems integration will find this contract well-suited to their capabilities. Participation in this procurement could help enhance their market presence and foster growth in the expanding data management sector.

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Notice Information

Notice Title

UK SBS IT17044 Unstructured Data Management Solution

Notice Description

**Please do not respond directly to the Buyer. Bids should be submitted through the CCS e-sourcing suite** HEFCE's systems store and process data that must be protected and managed and as such HEFCE are looking to procure a solution that will allow us to manage unstructured legacy data as well as new data as it is created. A key requirement is the ability to identify, assess and understand the data and, once a decision has been made on that type of data, to be able to quickly 'find more like this' so that an action can be assigned to information with the same or similar content. The current need has arisen due to two main factors: the requirements within the forthcoming General Data Protection Regulation (GDPR)(Regulation(EU) 2016/679 and the Higher Education and Research Bill which proposes that the Higher Education Funding Council for England (HEFCE) and the office of Director of Fair Access to Higher Education (OFFA) cease to exist with other organisations undertaking some of the functions previously undertaken by those two bodies. HEFCE intend to use the software to help identify the information that they hold that should be transferred to those other organisations. HEFCE will also use the software to check that our systems only hold the personal data we are legally entitled to hold and to check that records management retention schedules are being applied effectively across all systems. The aim of this tender is to procure a software solution to enable the management of in excess of 5TB of unstructured data across both our legacy and active information estate. It will be used to cleanse, reclassify and re-store information and then to support continuous monitoring of enterprise repositories. As well as analysis of both metadata and content, the solution will need to carry out specific actions at a document level and therefore will need to enable the viewing of actual documents themselves and the metadata simultaneously. Those actions should be able to be performed on multiple documents at a time. The solution should provide for the records management of unstructured data across multiple systems including all of our locations, networks, systems, servers, endpoints, workstations, servers and other corporate devices and data systems including cloud-hosted solutions and mobile endpoints. For more information please see tender documents attached. Additional information: UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-23318905-a42e-41ba-846c-9ba1d956f183
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e4677c7a-e0ce-483e-a877-e9275abe8162
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£79,991 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20188 years ago
Submission Deadline
18 Aug 2017Expired
Future Notice Date
Not specified
Award Date
20 Dec 20178 years ago
Contract Period
26 Jan 2018 - 25 Jan 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

OYSTER INFORMATION MANAGEMENT SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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