Award

SS17015 - Schools Financial Planning Tool

KENT COUNTY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

08 Dec 2017 at 15:52

Award Notice
Tender

20 Jul 2017 at 08:47

Tender Notice
Summary of the contracting process

Kent County Council is seeking tenders for a contract titled "SS17015 - Schools Financial Planning Tool", aimed at developing a comprehensive financial management solution for schools and academies within Kent and Medway. This open procedure tender is currently in the award stage, with a contract value of £450,000. The contract period will commence on 1st February 2018 and conclude on 31st January 2021. The tender, which was published on 20th July 2017, focuses on the financial analysis software category and includes key requirements for budgeting, salary calculation, and compatibility with existing accounting systems.

This procurement opportunity presents a significant prospect for businesses in the software development and financial services sectors, particularly those specialising in educational tools and solutions. Companies that are well-versed in cloud-based platforms, compliance with financial regulations, and support services would be ideally positioned to compete for this tender. With a market comprising 397 maintained schools and 83 academies, successful bidders will benefit from a robust user base and potential ongoing support contracts.

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Notice Information

Notice Title

SS17015 - Schools Financial Planning Tool

Notice Description

Kent County Council Schools Financial Services team sells a Financial and Support Service to schools and academies within Kent and Medway. The support service centres on a Financial Planning Tool which providesthe ability for a school to plan, set and monitor budgets, with a facility to create further budget scenarios. The Council is seeking tenders for a fully encompassing, effective and efficient financial management tool, that can be utilised for both council funded schools and academies. This may include occasional instances where Academies cross county borders otherwise this opportunity will be restricted to Kent. The solution will be required to deliver the following high-level requirements: 1. Ability to plan, set and monitor school and academy budgets 2. Ability to calculate salary cost using a number of salary pay schemes including the current Kent RangeScheme 3. To be compatible with school accounting systems, including SIMS FMS6, PS Financials, Sage and Corero 4. Ability to comply with the Council's /DfE/ESFA financial returns and requirements 5. Ability for the council to access, with appropriate permission, individual school's financial data 6. Draft financial plans must be stored to a minimum level of IL2. (Impact Level 2) 7. A managed Cloud based delivery Further requirements are detailed in the Invitation to Tender documentation. The majority of KCC funded schools will utilise this solution. Academies and other LA maintained schools willalso be able to purchase this tool as is the current practice. There are currently 397 maintained schools and 83 academies supported. Schools Financial Services will provide training and a skills support service for all users,although technical support will be required from the provider. The use of the product to schools/ academies within this solution is to be controlled by the Schools Financial Services and the provider will be required to enter into a non-competition agreement with the Council, and agree to provide technical support for any new educational establishments that are added to the solution. Therefore an appropriate licencing model is required. Potential providers are invited to express an interest and download the documentation from the Kent BusinessPortal (www.kentbusinessportal.org.uk). If the provider is not already registered on the portal, registration will berequired. Expressions of interest cannot be submitted by any other means.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-238cac74-3c8c-4f0a-90e4-79d834900514
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b6fd2405-0d45-4975-bafe-339aa82ebddf
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48441000 - Financial analysis software package

48442000 - Financial systems software package

48443000 - Accounting software package

48460000 - Analytical, scientific, mathematical or forecasting software package

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
£377,550 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20178 years ago
Submission Deadline
14 Aug 2017Expired
Future Notice Date
Not specified
Award Date
24 Sep 20178 years ago
Contract Period
23 Feb 2018 - 22 Feb 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ South East (England)
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

OROVIA GROUP

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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