Notice Information
Notice Title
EPU2324-01 - Support Services Framework in Managing Unauthorised Encampments - AWARD
Notice Description
Birmingham City Council (The Council) as the largest single local authority in the UK regularly experiences instances of unauthorised encamping mostly by members of the travelling community. These encampments regularly occur on park land and other public open spaces, mostly owned by the Council. This also includes unauthorised encampments established on our transit site. The Council requires a framework of supplier(s) for the provision of enforcement agents / certified bailiffs to support the management of unauthorised encampments (the removal of encampments on Council owned land, typically established by Gypsies and various Traveller ethnic groupings). This contract will be for a period of 1 year commencing July 2023. The Council is looking to appoint up to two suppliers as part of a framework agreement, to ensure contingency of service delivery. The method of work allocation is covered in the section below entitled 'Allocation of Work'. It should be noted that there is no guarantee of a specific level of work being allocated. Unauthorised Encampments Provision of certified bailiff / enforcement agent to act on behalf of and in support of the Council: 1. Conduct the initial site visit to the unauthorised encampment (UE) with the intention of determining the number of occupiers, who they are (family names) and any other relevant details (forms provided), conducting a Welfare Needs Assessment on the occupiers (with regards to medical and schooling needs), reporting back to the Council and completing relevant paperwork. 2. Serving of relevant documents / legal papers on the members of the UE to direct their departure from the land - this may be common law notices or notices under statute, or Court orders. This will normally take place on the same day as the initial site visit. 3. Undertaking a contact visit to the UE occupiers as required by the Council. 4. Supervise, direct and progress the eviction should a formal eviction be necessary. This is effectively a formal eviction under common law or statute or Court Order and may require vehicle(s) to tow caravans, etc. from the site to a nearby road. All evictions are undertaken with WMP present to ensure there is no breach of the peace. 5. Obtaining relevant information to enable identification of members of the encampment to enable the Council to take further legal action where appropriate. Relevant information may include VRM details, descriptions in witness statements and images from body-worn camera footage. A relevant data sharing agreement may be necessary to enable sharing of such information. Allocation of Work The Council will seek where possible to allocate the services to the appointed suppliers on an equal case allocation footing. Although where an incumbent supplier(s) has already been appointed an existing case(s) to engage with a traveller group previously, the Council reserves the right to retain their involvement due to...
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-2390fa93-42b4-44c0-b92a-56ccec90606d
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/58a57cd2-3aff-410e-8ef5-328c3f249749
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
75 - Administration, defence and social security services
-
- CPV Codes
75242110 - Bailiff services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £170,000 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Sep 20232 years ago
- Submission Deadline
- 9 Jun 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 29 Aug 20232 years ago
- Contract Period
- 31 Aug 2023 - 31 Aug 2024 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BIRMINGHAM CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WEST MIDLANDS
- Postcode
- B4 7WB
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG West Midlands (England)
-
- Local Authority
- Birmingham
- Electoral Ward
- Newtown
- Westminster Constituency
- Birmingham Ladywood
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/58a57cd2-3aff-410e-8ef5-328c3f249749
13th September 2023 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-2390fa93-42b4-44c0-b92a-56ccec90606d-2023-09-13T15:17:04+01:00",
"date": "2023-09-13T15:17:04+01:00",
"ocid": "ocds-b5fd17-2390fa93-42b4-44c0-b92a-56ccec90606d",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "IT-100-3969-EPU2324-01 - AWARD",
"title": "EPU2324-01 - Support Services Framework in Managing Unauthorised Encampments - AWARD",
"description": "Birmingham City Council (The Council) as the largest single local authority in the UK regularly experiences instances of unauthorised encamping mostly by members of the travelling community. These encampments regularly occur on park land and other public open spaces, mostly owned by the Council. This also includes unauthorised encampments established on our transit site. The Council requires a framework of supplier(s) for the provision of enforcement agents / certified bailiffs to support the management of unauthorised encampments (the removal of encampments on Council owned land, typically established by Gypsies and various Traveller ethnic groupings). This contract will be for a period of 1 year commencing July 2023. The Council is looking to appoint up to two suppliers as part of a framework agreement, to ensure contingency of service delivery. The method of work allocation is covered in the section below entitled 'Allocation of Work'. It should be noted that there is no guarantee of a specific level of work being allocated. Unauthorised Encampments Provision of certified bailiff / enforcement agent to act on behalf of and in support of the Council: 1. Conduct the initial site visit to the unauthorised encampment (UE) with the intention of determining the number of occupiers, who they are (family names) and any other relevant details (forms provided), conducting a Welfare Needs Assessment on the occupiers (with regards to medical and schooling needs), reporting back to the Council and completing relevant paperwork. 2. Serving of relevant documents / legal papers on the members of the UE to direct their departure from the land - this may be common law notices or notices under statute, or Court orders. This will normally take place on the same day as the initial site visit. 3. Undertaking a contact visit to the UE occupiers as required by the Council. 4. Supervise, direct and progress the eviction should a formal eviction be necessary. This is effectively a formal eviction under common law or statute or Court Order and may require vehicle(s) to tow caravans, etc. from the site to a nearby road. All evictions are undertaken with WMP present to ensure there is no breach of the peace. 5. Obtaining relevant information to enable identification of members of the encampment to enable the Council to take further legal action where appropriate. Relevant information may include VRM details, descriptions in witness statements and images from body-worn camera footage. A relevant data sharing agreement may be necessary to enable sharing of such information. Allocation of Work The Council will seek where possible to allocate the services to the appointed suppliers on an equal case allocation footing. Although where an incumbent supplier(s) has already been appointed an existing case(s) to engage with a traveller group previously, the Council reserves the right to retain their involvement due to...",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "75242110",
"description": "Bailiff services"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "B4 7WB"
},
{
"region": "West Midlands",
"countryName": "United Kingdom"
}
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2023-06-09T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2023-09-01T01:00:00+01:00",
"endDate": "2024-08-31T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-CFS-41105",
"name": "Birmingham City Council",
"identifier": {
"legalName": "Birmingham City Council"
},
"address": {
"streetAddress": "10 Woodcock Street, Birmingham",
"locality": "West Midlands",
"postalCode": "B4 7WB",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Manjit Samrai",
"email": "manjit.samrai@birmingham.gov.uk",
"telephone": "0121 464 8000"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-210161",
"name": "Enforcement Bailiffs Ltd",
"identifier": {
"legalName": "Enforcement Bailiffs Ltd"
},
"address": {
"streetAddress": "York Street, 78, London, United Kingdom, W1H 1DP"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-86951",
"name": "Equita",
"identifier": {
"legalName": "Equita"
},
"address": {
"streetAddress": "42-44 Henry Street, Northampton, United Kingdom, NN1 4BZ"
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-41105",
"name": "Birmingham City Council"
},
"awards": [
{
"id": "ocds-b5fd17-2390fa93-42b4-44c0-b92a-56ccec90606d-1",
"status": "active",
"date": "2023-08-30T00:00:00+01:00",
"datePublished": "2023-09-13T15:17:04+01:00",
"value": {
"amount": 170000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-210161",
"name": "Enforcement Bailiffs Ltd"
},
{
"id": "GB-CFS-86951",
"name": "Equita"
}
],
"contractPeriod": {
"startDate": "2023-09-01T00:00:00+01:00",
"endDate": "2024-08-31T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/58a57cd2-3aff-410e-8ef5-328c3f249749",
"datePublished": "2023-09-13T15:17:04+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}