Tender

Supply of Case Note Folders to the University Hospitals Birmingham NHS Foundation Trust

UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Tender

01 Dec 2020 at 11:13

Tender Notice
Summary of the contracting process

The University Hospitals Birmingham NHS Foundation Trust is seeking suppliers for the "Supply of Case Note Folders" through an open procurement process aimed at acquiring goods. The contract is targeted for delivery to the Medical Records Department and is set for a duration of 2 years, with the possibility of a 1-year extension, running from 1st February 2021 to 31st January 2023, as well as a potential third-year extension contingent on changing requirements. The submission deadline for tenders is 24th December 2020, with the procurement located in the West Midlands, United Kingdom. The contract is valued at £195,000, with a minimum value of £130,000. Interested parties can access tender documents via the eSourcing portal.

This tender presents significant opportunities for businesses specialising in printed matter, particularly companies that can deliver high-quality folders and related products. Small and medium-sized enterprises (SMEs) are encouraged to participate, as this contract is suitable for them. Suppliers who can demonstrate adaptability in their product offerings, especially in relation to evolving electronic record-keeping needs, will be well-positioned to compete. Companies wanting to grow their footprint in the NHS supply chain should consider responding, making sure to register on the eSourcing portal for access to essential documents and guidance on the tender process.

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Notice Information

Notice Title

Supply of Case Note Folders to the University Hospitals Birmingham NHS Foundation Trust

Notice Description

University Hospitals Birmingham NHS Foundation Trust is looking to put a contract in place for the supply of case note folders for the Trust on behalf of the Medical Records Department. The BHA Shared Procurement Service provides support to seven trusts. By expressing an interest to the tender the ITT documents, specification required, offer schedule and sample artwork will be visible to potential suppliers. The case note folder contract will be for the period of 2 years + 1 year option to extend 1/2/21-31/1/23 with option to 31/1/24, with a codicil of extending for a 3rd year, but with the proviso of a possible change in folder stock requirements in the contract, as the way forward with electronic is more progressed, which is looking towards 2022 onwards. The supply of the new joint case note folder for QEH and HGS is linked to the Trust's Patient Administration System "OCEANO" Additional information: Link to eSourcing Portal https://nhs.bravosolution.co.uk How to register. Register your company on the eSourcing portal (this is only required once)-Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register-Accept the terms and conditions and click "continue"-Enter your correct business and user details-Note the username you chose and click "Save" when complete-You will shortly receive an email with your unique password (please keep this secure). 2. Express an interest to the Tender-Login to the portal with the username/password-Click the "PQQs/ITTs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)-Browse the ITTs (there may be more than one page) and select "itt"_31269 by clicking on it.-Click the "Express Interest" button at the top of the page-This will move the PQQ/ITT into your "My PQQs/My ITTs" page. (This is a secure area reserved for your projects only)-You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ITT" Details box 3. Responding to the Tender-Click "My Response" under "PQQ/ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining)-You can now use the "Messages" function to communicate with any buyer and seek any clarification-Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT-There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the "Submit Response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/828b443b-6677-4cb0-994f-96f0e7afed7c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22000000 - Printed matter and related products

22852000 - Folders

Notice Value(s)

Tender Value
£195,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20205 years ago
Submission Deadline
24 Dec 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2021 - 31 Jan 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST
Contact Name
Carol Godfrey
Contact Email
carol.godfrey@uhb.nhs.uk
Contact Phone
0121 371 8651

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 1NU
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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